Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000000690

Issuing Organization

The City of Jacksonville

Owner Organization

The City of Jacksonville

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

RFQ-AS.PaperFY17

Title

COPY PAPER FOR CITYWIDE USE

Source ID

PU.AG.USA.1010.C27426

Details

Location

United States, North Carolina, Onslow County

Delivery Point

4 Locations

Purchase Type

Term: 07/01/2016 12:00 AM EDT - 06/30/2017 12:00 AM EDT

Piggyback Contract

Description

Request for Quotes
COPY PAPER FOR CITYWIDE USE
RFQ-AS.PaperFY17
5/11/16

Quotes Due

All quotes are due on 5/18/2016 by 10:00 a.m. for the purchase of COPY PAPER FOR CITYWIDE USE. Purchase will include approximately 460 cases of standard copy paper. (Sizes and brightness listed below under Specifications) This paper will be ordered at various times throughout our fiscal year (July 1, 2016 through June 30, 2017) to be delivered to four local addresses:

1.       City Hall - 815 New Bridge Street, Jacksonville, NC 28540
2.       Public Services Compound - 350 Marine Boulevard, Jacksonville, NC  28540 Bldg. A,B or C
3.       Center for Public Safety - 200 Marine Boulevard, Jacksonville, NC 28540
4.       Recreation – 100 Recreation Lane, Jacksonville, NC 28546

The listed quantities are not guaranteed to be ordered, only an estimate based on prior usage. Bidder will invoice the City of Jacksonville for paper as it is ordered or monthly. Interested bidders may submit bids online at http://www.bidnetdirect.com/north-carolina/city-of-jacksonville or sign the attached Request for Quotes and either email it to astewart@jacksonvillenc.gov or deliver to Angela Stewart at the Finance Division at Jacksonville City Hall located at 815 New Bridge Street, Jacksonville, NC 28540 by the due date listed above.

Qualifications

If not currently a Vendor for The City of Jacksonville, the successful bidder must provide a Vendor Application and W-9 to the City of Jacksonville. The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.

Rights

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest. Also, if in the judgment of The City of Jacksonville, the Bidder is not capable of providing the desired product in accordance with the Request for Quotes for any reason, the City of Jacksonville shall have the right to cancel or terminate the Contract by giving the current supplier seven (7) days written notice.

Inspection
All materials/supplies shall be the subject of inspection by the Project Manager at time of delivery.
Quotes to be Retained

Quotes are to remain valid through 06/18/2016.

Term
The initial Contract Term shall begin on July 1, 2016 and end on June 30, 2017. After this initial contract period, the term of the Contract may be renewed for two (2) additional consecutive terms of one (1) year each if the current supplier and the City of Jacksonville mutually agree. In the event of a mutual agreement, the potential terms would be July 1, 2017 to June 30, 2018 and July 1, 2018 to June 30, 2019.
Pricing
The successful bidder warrants that the pricing stated herein shall remain firm for the period of the initial term of the Contract. Any requests from the current supplier for increases to the initial contract pricing shall be submitted for consideration in writing with justification to the City of Jacksonville’s Finance Department, Attention: Angela Stewart, Procurement Specialist, no later than March 31st of each year the Contract remains in effect.
Questions
Potential bidders may direct questions to Angela Stewart at astewart@jacksonvillenc.gov. Questions must be submitted via email by 2 p.m. on May 16, 2016 and will be addressed by 4 p.m. on May 17, 2016. Potential bidders must reference RFQ-AS.PaperFY17 in their email. NO PHONE CALLS PLEASE.
SpecificationsGuaranteed pricing for approximately 460 cases of standard white copy paper ordered at various times in different quantities delivered to 4 local addresses from July 1, 2016 to June 30, 2017. Quantities represented are not guaranteed and are only an estimate based on prior usage.

LINE #
PRODUCT DESCRIPTION
QUANTITY

1
AMERICAN MADE STANDARD 8 1/2x11" COPY PAPER (PER CASE) - 20 LB, 92 BRIGHT
400

2
AMERICAN MADE STANDARD 8 1/2x11" COPY PAPER (PER CASE) - 20 LB, 95 BRIGHT
20

3
AMERICAN MADE STANDARD 8 1/2x14" COPY PAPER (PER CASE) - 20 LB, 92 BRIGHT
20
4
AMERICAN MADE STANDARD 11x17" COPY PAPER (PER REAM) - 20 LB, 92 BRIGHT
20 (Reams)

* IT IS REQUIRED THAT PAPER BE DELIVERED TO THE DESIGNATED
ADDRESS WITHIN 2 BUSINESS DAYS OF PLACEMENT OF THE ORDER.

*BIDDER MAY INCLUDE SHIPPING COST IN UNIT PRICE
   (indicate above).

*IT IS PREFERRED, BUT NOT REQUIRED; THAT THE VENDOR BE ABLE TO ACCEPT ORDERS ONLINE OR VIA EMAIL.

*NO MINIMUM ORDER REQUIREMENTS WILL BE ACCEPTED.


Delivered (in any combination) to each of the following addresses:

1.       City Hall - 815 New Bridge Street, Jacksonville, NC 28540
2.       Public Services Compound - 350 Marine Boulevard, Jacksonville, NC  28540 Bldg. A,B or C
3.       Center for Public Safety - 200 Marine Boulevard, Jacksonville, NC 28540
4.       Recreation – 100 Recreation Lane, Jacksonville, NC 28546


*Vendors within the State of North Carolina must
Charge 7% sales tax on invoices.

*In the case of mathematical errors, the unit price will prevail.

Coordination of purchases and invoices shall be sent to:

                   City of Jacksonville Finance Department
                   Attention: Angela Stewart, Procurement Specialist
                   P.O. Box 128
                   Jacksonville, NC 28541
                   astewart@jacksonvillenc.gov

Dates

Publication

05/11/2016 12:00 AM EDT

Question Acceptance Deadline

05/16/2016 02:00 PM EDT

Questions are submitted online

Yes

Closing Date

05/18/2016 10:00 AM EDT

Contact Information

Angela Stewart

910-455-0309

astewart@jacksonvillenc.gov

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.