RFB-RC-2017-119 - Audio Video Upgrade to RC EOC, Supply, Install and Integrate into Existing, As s

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Please note that solicitations issued prior to October 29, 2016 can be found here: http://legacy.empirestatebidsystem.com

Basic Information

Reference Number


Issuing Organization

County of Rockland

Owner Organization


Solicitation Type

RFB - Request for Bid

Solicitation Number



Audio Video Upgrade to RC EOC, Supply, Install and Integrate into Existing, As s

Source ID




United States, New York, Rockland County

Purchase Type

One Time Only- Delivery Date:20 Days ARO

Piggyback Contract




12/01/2017 10:45 AM EST

Question Acceptance Deadline

12/15/2017 12:00 PM EST

Questions are submitted online


Closing Date

12/28/2017 03:00 PM EST

Prebid Conference

12/13/2017 10:00 AM EST

Contact Information

Kathy McSharar




The County of Rockland is currently looking to Upgrade its current Audio Video conferencing equipment located at the Rockland County Emergency Operations Center, 35 Firemen’s Memorial Drive, Pomona, NY  10970.  Some of its current equipment shall be reused and awarded firm shall unhook/move (if needed) and integrate the existing equipment with the new system for a fully working system as intended. 
The scope of this project includes all management, procurement and staging, integration, installation, training, monitoring, quality control of the necessary equipment in order to complete project installation.  Equipment provided to include, but not limited to those indicated on the proposal page of required system components.  Product Literature for alternate hardware shall be provided with response.  Vendor must provide pricing, Section 1 – (Lines 36 and 37) for any additional requirements (cable, mounting hardware, etc.) and list these requirements on a separate paper.  Selected vendor will be responsible for installing all equipment and insuring the system is complete and working.
The successful vendor will be responsible for the supplying listed equipment, moving any existing equipment that shall remain and reconnect, complete installation, integration, implementation, quality control and monitoring of system including but not limited to:

  • Provision of all necessary equipment and cable.
  • Document all existing connections.
  • Verifying existing equipment is working and compatible with new equipment as listed.
  • Successful vendor will provide a work plan with timeline and scheduling, which will not disrupt operations.
  • Installation will be at a mutually agreed upon date and time.  Estimated number of hours offered on the proposal page will be the maximum allowed at time of contract.  Only those hours worked during the project will be invoiced.  No additional hours over the estimate offered will be reimbursed.
  • Delivery of all products, unpacking, inspection and testing of equipment.
  • Supervision of physical installation.
  • Provide all installation and setting up of equipment
  • Consolidate, organize and label cabling.
  • Training
  • This project is a work for hire and awarded firm shall providing all equipment source codes and licenses which shall become the property of the County and provided to the authorized County representative.
  • Providing all final drawings

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Buyer’s Requirements

General Requirements

- Insurance Required

- Local Service Required

- Warranty Information Required

- Installation Required

- Prevailing Wage Required

- FOB Destination

Award Requirements

- All or None Award

Pre-Bidding Events

  • Event Type

    Prebid Conference



    Event date

    12/13/2017 10:00 AM EST


    Rockland County Fire Training Center, 35 Firemen's Memorial Drive, Pomona, NY 10970

    Event Note
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Bid Submission Process

Bid Submission Type

Physical Bid Submission