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Basic Information

Reference Number

0000406363

Issuing Organization

North Central Texas Council of Governments

Owner Organization

TXShare

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2026-010

Title

AI Governance, Compliance, and Enablement Platform

Source ID

PU.AG.USA.2728714.C18518726

Details

Location

United States, Texas, Tarrant County

Purchase Type

Duration: 5 years

Piggyback Contract

Yes

Description

TXShare, a cooperative purchasing program serving municipalities and other governmental entities across the United States, is issuing this Request for Proposal (RFP) on behalf of its members to procure an AI Governance, Compliance, and Enablement Platform that provides centralized visibility into AI tool usage, supports risk management and compliance with applicable laws, facilitates policy development and approval workflows, and enables responsible adoption of approved AI applications across departments.

Dates

Publication

12/05/2025 03:00 PM CST

Bid Intent

Not Available

Question Acceptance Deadline

12/19/2025 05:00 PM CST

Questions are submitted online

Yes

Closing DateA - Latest Addendum

01/16/2026 02:00 PM CST

Prebid Conference

12/16/2025 10:00 AM CST

Contact Information

Elisa Littrell

Required Acknowledgement

Required TXShare Attestations

Vendor must download, complete and sign the NCTCOG / TXShare required attestations. All completed and signed attestations must be included with your proposal; failure to do so may result in disqualification as non-responsive. If an attestation item does not apply, mark it as “Not Applicable”, sign the document, and submit it with your proposal.

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

12/16/2025 10:00 AM CST

Location

Microsoft Teams

Event Note

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Proposal Response

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Response	Proposal Response - Please include all requested items 1, 2, 3, 4, 6, 7.	Yes	Yes
NCTCOG/TXShare RFP Attestations	Completed and Signed Attestations (Item 8)	Yes	Yes
No entries

Additional Bidding Instructions

Refer to Section 6.0 - Instructions for Respondents. Please include all requested items 1, 2, 3, 4, 6, 7, 8.

1. Certificate of Offeror

2. References

3. Project-Related Experience and Qualifications

4. Technical Proposal

6. Exhibits 1 & 3

7. Cooperative Contracts
8. NCTCOG/TXShare RFP Attestations (I-XII)

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Pricing	Exhibit 1 – Pricing	Yes	No
No entries

Additional Bidding Instructions

Respondents must provide a pricing model in accordance with the guidance in Section 5.10, clearly indicating whether the pricing is based on Discount Pricing or Fixed Pricing. Pricing must be clearly delineated for Service Categories.

Include the completed Exhibit 1 form with your proposal as outlined in Section 6.

Your pricing must be submitted separately in Envelope 2 within Bidnet, clearly labeled as:
“Exhibit 1 – Pricing”

Use as many pages as necessary for your pricing details.
Ensure that Exhibit 1 – Pricing is distinct and separate from your proposal.
Submit all pricing information in the provided Envelope 2 in Bidnet.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.