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Basic Information

Reference Number

0000407045

Issuing Organization

City of Bristol TN

Owner Organization

City of Bristol Tennessee

Project Type

ITB - Invitation to Bid (Formal)

Project Number

26-005

Title

Recycling Center Fencting ITB #26-005

Source ID

PU.AG.USA.2907885.C21176951

Details

Location

United States, Tennessee, Sullivan County

Job Location

Bristol Tennessee

Piggyback Contract

Description

SCOPE OF WORK

GENERAL

The work includes furnishing all labor, equipment, tools, and materials necessary to install:
- Approximately 235 linear feet (Blackley Dr) and 195 linear feet (Exide Dr.) of 8’ high chain link perimeter fencing.
- One 8' × 25' cantilever chain link gate at each location with an automated operator, auto-closing feature, and dusk-to-dawn timer/locking logic.

Work shall include all posts, bracing, concrete foundations, gate operator, electrical components, accessories, and incidentals needed to create a complete, fully operational system.
1.2 Contractor Qualifications
- Minimum 3 years experience installing commercial fencing and automated gates.
- Must comply with all local, state, and federal safety regulations, including OSHA.
1.3 Submittals Required
- Product data sheets for all fence and gate materials.
- Gate operator specifications and wiring diagrams.
- Warranty information.
- Project schedule.
2. MATERIAL SPECIFICATIONS – FENCE
2.1 Height & Layout
- Fence shall be 8 feet in height, measured from finished grade to top rail.
2.2 Fabric (Chain Link)
- Material: Galvanized steel, ASTM A392, Class 2 coating or better.
- Mesh: 2-inch diamond.
- Wire Gauge: 9-gauge minimum.
- Selvage: Twisted and barbed on top; knuckled on bottom.
2.3 Posts
- Line Posts: 2.375" OD, Schedule 40, galvanized.
- Terminal / Corner / End Posts: 2.875" OD, Schedule 40, galvanized.
- Gate Posts: 4.0" OD minimum, Schedule 40.
- All posts shall be set in concrete footings with a minimum diameter of 10” and depth of 36".
2.4 Top Rail & Bracing
- Top Rail: 1.66" OD, Schedule 40, galvanized.
- Mid-brace or bottom tension wire as required.
2.5 Hardware & Fittings
- Galvanized steel, ASTM F626 compliant.
- All fasteners tamper-resistant.
3. CANTILEVER GATE SYSTEM
3.1 Gate Dimensions & Construction
- Size: 8 ft height × 25 ft opening width (clear opening).
- Type: Cantilever slide gate, galvanized steel frame.
- Gate Fabric: Same as fence fabric (9-ga, 2" mesh).
- Gate Frame Members:
- Top/Bottom Rails: 2.5" OD minimum
- Uprights/Diagonal Bracing: 1.66" OD minimum
3.2 Gate Operator
- UL 325 compliant.
- Heavy-duty commercial gate operator rated for continuous daily cycling.
- Electric Motor: 120V or 240V. (As recommended by manufacturer)
- Duty Cycle: High-cycle, suitable for industrial use.
- Required Features: Automatic close, safety photo-eyes, manual release, loop detector compatibility.

3.3 Dusk-to-Dawn Timer / Scheduling Logic
System shall include photocell dusk-to-dawn control or a programmable timer with sunrise/sunset schedule.

1. Electrical Service and Utility Coordination

-Contractor shall be fully responsible for providing electrical power to the gate operator, including all coordination with the local electric utility, scheduling work, submitting applications, and paying any required service fees.
-Contractor shall supply all conduit, wiring, trenching, and electrical components needed for a complete and powered system. All work shall comply with NEC, local codes, and utility standards.
-Conduit shall be Rigid Metal Conduit (RMC) or Schedule 80 PVC, buried a minimum of 24 inches, sized per operator requirements.
-Power shall be run on a dedicated circuit, installed and connected by a licensed electrician.
-Contractor is responsible for final energizing, testing, and commissioning of the gate operator and all accessories, and shall coordinate inspections with the City.
-No time extensions will be granted for delays related to electrical service coordination or utility scheduling.
4. INSTALLATION REQUIREMENTS
4.1 Site Preparation
- Contractor shall verify utility locations and remove debris.
4.2 Fence Installation
- Posts plumb and evenly spaced (10 ft max spacing).
- Concrete fully cured before fabric tensioning.
- Properly tensioned and tied fabric.
4.3 Gate Installation
- Gate must operate smoothly manually before operator installation.
- Contractor must train City personnel on operation.
5. WARRANTY
- Minimum 1-year workmanship warranty.
- Minimum 5-year manufacturer warranty on gate operator.
- Fabric and posts: Manufacturer’s standard warranty.
6. ACCEPTANCE & TESTING
Contractor must demonstrate full system functionality and provide all manuals and keys/fobs.

IV. BID BOND
A bid security in the amount of five percent (5%) of the bid amount must accompany each proposal by a Certified Check, Cashier’s Check, or Bid Bond to the City of Bristol, TN. The successful supplier shall furnish approved Performance and Payment Bonds, each in the amount of one hundred percent (100%) of the bid amount. Successful suppliers are required to comply with the City of Bristol, TN insurance requirements.

V. BID SUBMISSION INSTRUCTIONS

Seal bid response in an envelope plainly identified on the outside in the lower left corner of your envelope with the Bid Name and Number.

Bidders contractor license number and expiration date must be listed on the outside of the bid envelope.

The bidder is responsible for insuring delivery on or before the bid opening date and time to City of Bristol Tennessee, Purchasing Department, Attn: Vicki Riley, Purchasing Agent, 801 Anderson St. Room 203 Bristol, Tennessee 37620

Bids will be accepted at 801 Anderson Street, Room 203, Bristol, Tennessee 37620 until January 5, 2026, at 11:00 a.m., EST. At such time names of bidders and bid amounts will be read publicly.

Please submit one (1) original complete bid

No oral, telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered. Late proposals will not be considered. It is the responsibility of the bidder to ensure that the bid arrives at the correct location by the correct time.

Bid Packet must include:

1. Signed Cost Sheet
2. Signed General Conditions (page 9)
3. Original Bid Bond
4. Certification of Bidder Regarding Debarment
5. Worker’s Compensation Certificate of Coverage

Instruction to Bidders

Each bid must be signed by the bidder with his/her original signature on the Bid Pricing Sheet for consideration. Bids by a Partnership must be signed with the partnership name by one of the members of the partnership, or by an authorized representative, followed by the signature and title of the person signing. Bids by Corporations must be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or person authorized to legally bind the corporation.

Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will be returned unopened to the bidder.

Envelopes must be sealed when submitted and must be properly noted with the bid reference number and the description of the bid item. Separate bids must be submitted for each reference number. The City will not be held responsible for the premature opening of unmarked envelopes if sent through regular mailing system. Facsimile transmissions of bidding documents will not be accepted.

Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the initials or signature of the bidder.

Bids may be submitted on any one item or any group of items unless otherwise stated herein. The unit price must be shown for each item or group of items as requested.

References in the Description of Requirements and Specifications describing the material, supplies, or services required of a particular trade name, catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type of material or supplies or nature of the work described. They should not be construed as excluding offers on other type of materials and supplies or of performing the work in a manner other than specified. However, the bidders attention is called to Paragraph 6 of the General Conditions which must be strictly adhered to.

7.    All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer period is otherwise stated herein.

8.    Bids are to be mailed to or delivered to the Purchasing Department, Bristol City Hall, 801 Anderson Street, Room 203, Bristol, Tennessee 37620. One original and one copy of each bid proposal must be submitted for review, unless otherwise stated.

9.    The City of Bristol is tax-exempt and sales taxes are not to be included on the bid. Any bid including sales taxes will be adjusted at the time of the bid opening. The City’s sales tax exemption number will be provided to the successful bidder.

10. In the event bidder fails to honor bid, they will be declared non-responsible and removed from future bid opportunities. If bidder is submitting equipment from current inventory, the bid must be valid for a period of sixty (60) days after bid opening and cannot be subject to prior sale provisions.

11. In accordance with T.C.A. 62-6-119 all contractor license information, including electrical, plumbing, and HVAC must be listed on the outside of the bid envelope for projects of $25,000 or more. All masonry contractor information must be included for masonry portions of a project exceeding $100,000. In order to comply, list the name of the project, contract number, name, address, and contractor’s license number of the Bidder, expiration date of the Contractor’s license, the classification applying to this bid, and date and time of opening. All contractor information must be included for any of the above types of contractors. If this information is not listed, the bid will be deemed non-responsive.

- End of Section -

General Conditions

The City of Bristol reserves the right to reject any and all bids or parts thereof, and unless otherwise specified by the bidder, to accept any item in the bid. In case of error in extending the total amount of the bid, the unit price will govern. Bid pricing should be stated in both words and numbers. In the case of a discrepancy, the price in words will govern. The City also reserves the right to waive informalities on all or any part of any bid as deemed to be in the best interests of the City.

2.    The purchaser is a municipality and invoices are processed for payment not less than twice a month. It shall be understood that the cash discount period will be extended to the date that invoices are paid. Payment will commence or be made in full after delivery and/or completion of the project and acceptance of equipment. All documents, invoice, title and exception certificate shall be presented to the Purchasing Department, 801 Anderson Street, Room 204, Bristol, Tennessee 37620.

3.    In case of default by the bidder or contractor, the City of Bristol may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby.

4.   All prices quoted shall be United States currency. Prices shall be stated in units of quantities specified.

5.    Prices quoted, unless otherwise stated by bidder, will be considered as being based on delivery to destination as designated and to include any charges for packing, crating, containers, etc., and being in strict accordance with specifications as shown.

6.    Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a particular trade name, manufacturer’s catalog, or model number, the bidder, if awarded a contract, will be required to furnish the particular item referred to in strict accordance with the specifications or description unless a departure or substitution is clearly noted and described in the proposal by the bidder.

7.    It is the intent of these specifications to secure and to insure the delivery of the specified unit(s) complete and ready to withstand the service and continuous use encountered by the City in the course of the work for which the unit(s) is/are intended. Omission of any essential detail from these specifications does not relieve the supplier from furnishing such unit.

8.    The bidder, by executing a contract or bid proposal on the terms of the invitation to bid, warrants the product that is supplied to the buyer shall remain fully in accordance with the specifications and to be of the highest quality. All bids must be for new equipment. This provision excludes surplus, used or demonstrator products unless so stated in the specifications.

9.      In the event the product as supplied to the buyer is found to be defective or does not conform to the specifications, the buyer reserves the right to cancel the order upon written notice to the supplier and return such product to the supplier at the supplier’s expenses.

10. All parts not specifically mentioned herein, but which are necessary in order to furnish complete materials and installation shall be supplied by the bidder. Each product furnished to the City shall conform to the best known practices for the most recent unit.

11.    If a bidder has any exceptions to these specifications, such exceptions must be stated in writing and describe in detail what is proposed to be furnished in lieu of the specified requirements. When the detailed specifications require specific brand names, model numbers, dimensions or capacities of components, it is because they have been carefully

General Conditions (Continued)
        selected and specified for the intended service due to their reliability and/or availability of replacement parts on a local basis.

12.    The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the City against any demand for the use of any patented materials, process, article, or device, that may enter into the manufacture, construction, or form a part of the work covered by either order or contract and he further agrees to indemnify and save harmless the City from suits or actions of every nature and description brought against it, for or on account of any injuries or damages received or sustained by any party or parties, by or from any of the acts of the contractor, his servants, or agents.

13.    It is the policy of the City of Bristol, Tennessee to ensure equal opportunity in all aspects of its programs and services without regard to race, color, sex, or national origin under Title VI of the Civil Rights Act of 1964. This policy applies to the administration of programs, facilities, benefits, or services that receive assistance from the Federal government. During the performance of this contract, the successful vendor agrees as follows:

A.            To comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, (hereafter referred to as “Regulations”) as they may be amended.

B.            To ensure nondiscrimination on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and lease of equipment. The vendor shall not participate either directly
                or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including employment practices.

C.            That during solicitations either by competitive bidding or negotiation made by the vendor for work to be performed under a subcontract, including procurement of materials or lease of equipment, all potential subcontractors be notified by the vendor of their obligations under this contract and Regulations relative to nondiscrimination on the grounds of race, color, sex, or national origin.

D.            That all information and reports required by the Regulations be readily accessible by the City of Bristol, Tennessee or the Tennessee Department of Transportation as may be pertinent to ascertain compliance with the Regulations.

E.            That in the event of noncompliance with the nondiscrimination provisions of the contract, the City shall impose contract sanctions as it or the Tennessee Department of Transportation may determine to be appropriate, including but not limited to:

1.    Withholding payments until compliance is made, and/or
2.    Cancellation, termination, or suspension of the contract, in whole or in part.

F.             That the vendor includes these provisions in all subcontracts, including procurement of materials and leases of equipment.

14.    Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will, upon request, be returned at the bidder’s expense.

15.    Terms and conditions, unless stated otherwise herein, are to be effective for one year from the date of bid acceptance by the City Council.

16.    All federal, state, and local law requirements must be followed.

General Conditions (continued)
17. The City accepts responsibility of merchandise upon receipt at the City’s delivery point unless otherwise noted herein.
18. The City reserves the right to purchase more or less of the Bid Items at the unit price listed on the Bid Pricing Sheet.

Special Conditions, if any, are enclosed and listed in the Table of Contents. A conflict between Special Conditions and General Conditions shall be construed in favor of the Special Conditions.

The Description of Requirements and Specifications for the procurement are enclosed herewith.

The specifications set forth are the minimum that are acceptable. The City of Bristol reserves the right to consider differences or variations in the character, quality or workmanship of the items offered, to reject any or all bids, and to accept any bid that it may deem to be in the best interest of the City.

REQUIREMENTS OF THE IRAN DIVESTMENT ACT:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the Iran investment activities list created pursuant to T.C.A. § 12-12-106.

DRUG FEE WORKPLACE REQUIREMENTS:

Private employers with five or more employees desiring to contract for construction services attest that they have a drug free workplace program in effect in accordance with TCA 50-9-112.

NON-BOYCOTT OF ISREAL CERTIFICATION

The Contractor certifies that it is not currently engaged in, and will not for the duration of the contract engage in, a boycott of Israel as defined by Tenn. Code Ann. § 12-4-119. This provision shall not apply to contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than ten (10) employees.

NON-COLLUSION:

Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other responder, firm, or person to submit a collusive or sham offer in connection with the award or agreement for which the attached offer has been submitted or to refrain from making an offer in connection with such award or agreement ,or collusion or communication or conference with any other firm, or, to fix any overhead, profit, or cost element of the offer price or the offer price of any other firm, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Bristol or any person interested in the proposed award or agreement.

The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

_________________________________________ __________________________________
Signature Date

_________________________________________
Firm Name

- End of Section –

EXHIBIT ‘A’ – SITE PLAN AND DETAILS (see attached pdf)

EXHIBIT ‘B’ – COST BID SHEET

ITEMQTY       DESCRIPTION
DELIVEREDUNIT PRICE (In Numbers)UNIT PRICE (In Words)Extended Total
1.430 ft8’ Chain Link Fence$
$
2.2 each8’x25’ Chain Link Cantilever Gate$
$

GRAND TOTAL

$

Non-Collusive Bid Statement: The undersigned bidder, having fully informed himself regarding the accuracy of the statements made herein, certifies that: (1) The bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the bid, designed to limit independent bidding or competition, and (2) The contents of the bid have not been communicated by the bidder or its employees or agents to any person not any employee or agent of the bidder or its surety on any bond furnished with the bid, and will not be communicated by any such person prior to the official opening of the bid.

Instructions to Submit Bid: Seal bid response in an envelope plainly identified on the outside in the lower left corner of your envelope with the Bid Name and Number. Contractor License Number if applicable. The Vendor is responsible for insuring delivery on or before the bid opening date and time to City of Bristol Tennessee Purchasing Department, Attn: Vicki Riley -Purchasing Agent, 104 8th St., Annex Conf

__________________________________________
                                                                                                                                Legal Name of Vendor
                                                                                                                                                                                                                                                                                                                __________________________________________
                                                                                                                                   Business Address

                                                                                                __________________________________________
                                                                                                                                Telephone Number/Email
                                                                                                                                                                                                                                                                                                                __________________________________________
                                                                                                   Signature and Title of Person Authorized to Sign

__________________________________________
Date

EXHIBIT ‘D’ – INSURANCE REQUIREMENTS
The vendor that has been awarded the bid agrees to provide to the City a Certificate of Insurance listing the City of Bristol Tennessee as an additional insured, within 15 days of receipt of purchase order or Notice to Proceed. The Vendor agrees to be insured for the minimum limits listed below:

Required Coverage                                                                           Minimum Limits
Commercial General Liability (including Premises/Operation)                         $1,000,000 CSL BI/PD per occurrence
                                                                                                            $1 Million annual aggregate

Automobile Liability & Owned/Hired/Non-Owned vehicles            $1,000,000 CSL BI/PD per occurrence
                                                                                                            $1 Million annual aggregate

Worker’s Compensation (proprietor/partners/executive officers exclusion not allowed) Statutory limits of Tennessee
And Employer’s Liability                                                                   $500,000 accident/disease policy limit

EXHIBIT E. WORKER’S COMPENSATION
Certificate of Coverage

This Contract requires construction contractors and subcontractors to obtain and maintain worker’s compensation insurance while performing work on this project.

Evidence of coverage must be provided prior to commencement of Work.

This form must be completed and returned to the organization contracting the Work.

The undersigned organization stipulates that it:

Has worker’s compensation insurance and is in compliance with the Tennessee Workers’ Compensation Act. _____ Yes _____ No

Insurance Company: __________________________________________

Policy expiration date: __________________________

Is self-insured for worker’s compensation ______ Yes

Title of Bid: ___________________________________________________________________

                    ___________________________________________________________________

                                                                        Signed by:_________________________________

                                                                        Print Name:________________________________

                                                                        Firm Name:________________________________

                                                                        Date:    ___________________________________

EXHIBIT F. DEBARMENT CERTIFICATION
CERTIFCATION OF BIDDER REGARDING DEBARMENT

            This is to certify that this person/firm/corporation has not been barred from bidding on contracts by any agency of the State of Tennessee, nor is this person/firm/corporation a part of any firm/corporation that has been barred from bidding on contracts by any agency of the State of Tennessee.

                                                                                                ____________________________________
                                                                                                 Name of Official

                                                                                                ____________________________________
                                                                                                 Title

                                                                                                ____________________________________
                                                                                                 Firm or Corporation

                                                                                                ____________________________________
                                                                                                 Date

EXHIBIT G. BOND TEMPLATES
See separate pdf Bond Template included in ITB documents.

Dates

Publication

12/15/2025 10:58 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

12/23/2025 03:00 PM EST

Questions are submitted online

Closing Date

01/05/2026 11:00 AM EST

Contact Information

Vicki Riley

423-989-5528

vriley@bristoltn.gov

Brian Ramsey

bramsey@bristoltn.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Contractors License Required

- Installation Required

- Insurance Required

- License Required

- Warranty Information Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

BID SUBMISSION INSTRUCTIONS

Seal bid response in an envelope plainly identified on the outside in the lower left corner of your envelope with the Bid Name and Number.
Bidders contractor license number and expiration date must be listed on the outside of the bid envelope.
The bidder is responsible for insuring delivery on or before the bid opening date and time to City of Bristol Tennessee, Purchasing Department, Attn: Vicki Riley, Purchasing Agent, 801 Anderson St. Room 203 Bristol, Tennessee 37620
Bids will be accepted at 801 Anderson Street, Room 203, Bristol, Tennessee 37620 until January 5, 2026, at 11:00 a.m., EST. At such time names of bidders and bid amounts will be read publicly.
Please submit one (1) original complete bid
No oral, telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered. Late proposals will not be considered. It is the responsibility of the bidder to ensure that the bid arrives at the correct location by the correct time.

Bid Packet must include:

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.