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Basic Information

Reference Number

0000390569

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

OKC Procurement Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

BID26101

Title

Uninterruptable Power Supply (UPS) Systems and Related Equipment and Services

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Purchase Type

Duration: 1 year
Option: 2 one-year renewal options

Piggyback Contract

Description

To purchase Uninterruptable Power Supply (UPS) Systems and Related Equipment and Services.

Dates

Publication

06/25/2025 10:00 AM CDT

Question Acceptance Deadline

07/10/2025 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

07/16/2025 10:00 AM CDT

Contact Information

Carla Jack

carla.jack@okc.gov

Joann Daniel

joann.daniel@okc.gov

City Clerk

cityclerk@okc.gov

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Questions

Question Name	Question Description	Mandatory
Prompt Payment Discount	Do you offer prompt payment discounts; if so, what are the terms?	Yes
Volume Discount	Do you offer volume discounts; if so, what are the terms?	Yes
Installation Warranty Period	How long is your Installation Warranty good for?	Yes
Installation "AFTER" Warranty Period	How long is your Installation Warranty good for?	Yes
Discount from website or price lists.	Enter discount from website or price lists. If bidding a website, type the website address in the note field. If bidding price lists, type the name of the price list in the note field and attach to this line item.	Yes
Repair parts and accessories. Discount from website or price lists.	Enter discount from website or price lists. If bidding a website, type the website address in the note field. If bidding price lists, type the name of the price list in the note field and attach to this line item.	Yes
Fuel Fee Charge	Does the Bidder agree to a base fuel charge fee? If so, what is the fee?	Yes
Warranty	What is your standard warranty and/or any optional available warranties?	Yes
Warranty Replacement	Will a full replacement be provided should a product failure occur within the warranty period?	Yes
Re-stocking Fees	What is your policy on restocking charges/fees?	Yes
UPS Installation, Maintenance, and Repair	Do you install/maintain UPS systems and related equipment?	Yes
UPS Installation, Maintenance, and Repair	Is there a minimum charge (i.e. none or 1/2 hour)? If yes, please explain.	Yes
Subcontractors	What types of work bid by your company are likely to be performed by subcontractors? Note: Use of subcontractors will not relieve the vendor of primary responsibility. The bid price must include the full price, including work that will be done by subcontractors. The Contracting Entity will pay only the vendor that was awarded the contract. The contracted vendor must pay the subcontractor.	Yes

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Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
RFB Procurement Pricing Agreement	Attach Executed Pricing Agreement Form	Yes	Yes
RFB Letter of Authorization	Attach Completed Letter of Authorization (if needed)	Yes	Yes
RFB Vendor Contact Form	Attach Completed Vendor Contact Form	Yes	Yes
Exceptions	Attach Exceptions to Bid Requirements (if needed)	No	Yes
No entries

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.