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Basic Information

Reference Number

0000402596

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

Central Oklahoma Transportation and Parking Authority

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-COTPA-26-003

Title

Integrated Audio-Video Systems, Equipment, Installation, and Maintenance

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Delivery Point

See Specifications
Oklahoma City, Oklahoma
United States 73102

Purchase Type

Duration: 3 years
Option: 2 one (1) year renewals

Piggyback Contract

Description

EMBARK seeks a qualified Services Provider to design, implement, and support modern audio-video systems that enable reliable daily use, enhance public transparency, and improve collaboration across multiple facilities. The Services Provider is responsible for the delivery, installation, and maintenance of audiovisual systems across the EMBARK facilities. The summary highlights the major objectives and anticipated outcomes of the project

Dates

Publication

11/12/2025 10:00 AM CST

Question Acceptance Deadline

12/19/2025 05:00 PM CST

Questions are submitted online

Yes

Closing Date

01/07/2026 04:00 PM CST

Job-Walk Visit

12/03/2025 10:00 AM CST

Contact Information

Elijha Straw

elijha.straw@okc.gov

Jeri Mansour

jeri.mansour@okc.gov

RFP/COTPA

City Clerk

cityclerk@okc.gov

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

12/03/2025 10:00 AM CST

Location

Please review site locations and times below.

Event Note

Pre-Proposal Facility Walk-Through
Locations Time
EMBARK HEADQUATERS 10:00 a.m. CST
2000 South May Ave
Oklahoma City, OK 73108

OKLAHOMA STREETCAR 11:00 a.m. CST
406 SW 7th Street
OKC, OK 73109

ARTS DISTRICT GARAGE 12:00 p.m. CST
431 W Main Street
Oklahoma City, OK 73102

EMBARK TRANSIT CENTER 1:00 p.m. CST
420 Northwest 5th Street
Oklahoma City, OK 73102

*Please confirm attendance with Jeri Mansour at Jeri.mansour@okc.gov by December 1, 2025.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Documents	Attach Proposals Document(s) as requested in the RFP.	Yes	No
Letter of Authorization	Attach Completed Letter of Authorization (if needed)	No	Yes
Exceptions	Attach Exceptions to RFP Requirements (if needed)	No	No
No entries

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.