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Basic Information

Reference Number

0000396492

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

OKC Procurement Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

BID26611

Title

Hydraulic Repair and Maintenance

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Purchase Type

Duration: 1 year
Option: 2 one-year renewal options

Piggyback Contract

Description

Intent: To purchase parts and provide maintenance of City-owned cylinders, hoses, pumps, valves, and various other related components and their associated monitoring equipment used in conjunction with the Oklahoma River Dam structures and other City locations, as needed.

Dates

Publication

09/03/2025 10:00 AM CDT

Question Acceptance Deadline

09/18/2025 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

09/24/2025 10:00 AM CDT

Contact Information

Monica Hardesty

monica.hardesty@okc.gov

Tammi Frederick

tammi.frederick@okc.gov

City Clerk

cityclerk@okc.gov

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Questions

Question Name	Question Description	Mandatory
Prompt Payment Discount	Do you offer prompt payment discounts; if so, what are the terms?	Yes
Volume Discount	Do you offer volume discounts; if so, what are the terms?	Yes
Experience	Has the bidder's company been actively engaged in the business of repairing and servicing the type of equipment herein specified for a period of at least five (5) years prior to the submission of a bid?	Yes
Trained Personnel	Does the bidder have in their direct employ, the necessary organization of properly trained qualified and certified technicians and supervision to fulfill all of the provisions of these specifications?	Yes
Necessary Equipment	Does the bidder own and have available at all times: computers, office machines, scopes, pressure testing equipment, and other associated tools, along with machining equipment including, but not limited to, lathes, planers, and welding machines to perform any necessary repairs?	Yes
Repair Parts	Does the bidder stock or have access to the complete line of repair parts for the particular item(s) bid under these specifications?	Yes
Lead Technician Certification	Is your lead technician NFPA Certified in the field of hydraulics?	Yes
Emergency Response Team	Does your Emergency Response Team consists of at least two (2) individuals?	Yes
Emergency Response Team Location	Is your Emergency Response Team based within the Oklahoma City Metropolitan Area?	Yes
Response Time	Is your Emergency Response Team capable of arriving on site within one (1) hour of notification of emergency call outs?	Yes
Response Time in Severe Weather Conditiions	If inclement weather conditions exist, will the Emergency Response Team respond to Emergency Call Outs and performing the necessary repairs to obtain system stability?	Yes
Materials/Parts Cost	If you have a supplier discount or multiplier for a published catalog, please provide the discount.	No
Explain any No Responses	If you answered No to any of the above requirements, please explain your response.	Yes

View 3 More

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
RFB Procurement Pricing Agreement	Attach Executed Pricing Agreement Form	Yes	Yes
RFB Letter of Authorization	Attach Completed Letter of Authorization (if needed)	No	Yes
RFB Vendor Contact Form	Attach Completed Vendor Contact Form	Yes	Yes
Exceptions	Attach Exceptions to Bid Requirements (if needed)	No	Yes
Buy-Back/Trade-in Policy	Attach Buy-Back/Trade-in Policy	Yes	No
Environmental Protection Plan	Attach Environmental Protection Plan	Yes	No
NFPA Certification	Attach NFPA Certification	Yes	No
Warranty	Attach warranty-minimum of one (1) year of parts labor on defective repairs and materials	Yes	No
Certifications and Qualifications	Attach qualifications and experience of key personnel and any relative certifications.	Yes	No
RFB Emergency Response Form	Fill out and upload RFB Emergency Response Form	Yes	No
Submittal Form	Attach Submittal Form for Technical Properties of Oil	Yes	No
No entries

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.