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Basic Information

Reference Number

0000406965

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

Oklahoma City Public Property Authority

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

OCPPA BID26701

Title

Golf Course Grounds Maintenance, Repair and Operation Supplies and Services

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Delivery Point

See Specifications

Purchase Type

Duration: 1 year
Option: 2 one-year renewals

Piggyback Contract

Description

INTENT: To obtain pricing agreement(s) for golf course maintenance, repair and operation supplies and services for the Oklahoma City Golf System.

Dates

Publication

12/31/2025 10:00 AM CST

Question Acceptance DeadlineA - Latest Addendum

01/29/2026 12:00 PM CST

Questions are submitted online

Yes

Closing DateA - Latest Addendum

02/04/2026 10:00 AM CST

Onsite Visit

01/08/2026 10:00 AM CST

Contact Information

Jennifer Swann

jennifer.swann@okc.gov

Monica Hardesty

monica.hardesty@okc.gov

City Clerk

cityclerk@okc.gov

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

01/08/2026 10:00 AM CST

Location

Earlywine Golf Course at 11600 S Portland Ave, Oklahoma City, OK 73170.

Event Note

Non-mandatory (highly recommended) pre-bid conference will be held on January 8th, 2026, at 10:00:00 a.m. CST, location is on-site at Earlywine Golf Course at 11600 S Portland Ave, Oklahoma City, OK 73170.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Questions

Question Name	Question Description	Mandatory
Prompt Payment Discount	Do you offer prompt payment discounts; if so, what are the terms?	Yes
Volume Discount	Do you offer volume discounts; if so, what are the terms?	Yes
Equipment List	What equipment does your organization have available to complete this work?	Yes
Equipment List	Do you own or rent the equipment?	Yes
Delivery	What is the number of delivery days after receipt of order?	Yes
Freight Charges	Do your bid prices include freight charges for each item? If not, can you disclose any applicable freight charges on the designated line?	Yes
Cost Plus Methodology	Provide your companies cost plus percentage methodology. Explain in detail how your company will apply this to goods and materials under this solicitation.	Yes
Golf Course Irrigation Systems	Is your company experienced in golf course irrigation systems?	Yes
Landscaping Services	Is your company experienced in golf course-grade grounds and landscaping services?	Yes
Mowing and Vegetation Control Service	Is your company experienced in mowing and vegetation control services for golf courses?	Yes
Golf Cart Path	Is your company experienced in removal, replacement, and installation of golf cart paths?	Yes
Grounds Restoration, Remediation and Installation	Is your company experienced in golf course grounds restoration, remediation and installation?	Yes
Website	Can pricing be obtained through your website; if so, what is the site address and any instructions to log in?	Yes

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Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
RFB Procurement Pricing Agreement	Attach Executed Pricing Agreement Form	Yes	Yes
RFB Letter of Authorization	Attach Completed Letter of Authorization (if needed)	No	Yes
RFB Vendor Contact Form	Attach Completed Vendor Contact Form	Yes	Yes
Exceptions	Attach Exceptions to Bid Requirements (if needed)	No	Yes
Irrigation Materials Cost	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
Irrigation Pump Repair and/or Replacement	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
Plants, Flowers, Trees, and Shrubs	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
Golf Cart Path Replacement and Renovation	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
Bridge Repair and Rehabilitation	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
Materials, Assorted	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
Drainage Materials	Attach price list to this line item (Cost Plus Percentage), unless a website has been provided where pricing can be verified.	No	No
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Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.