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Basic Information

Reference Number

0000384398

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

OKC Procurement Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

BID26405

Title

Collision Repair of Vehicles and Various Types of Heavy Equipment

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Purchase Type

Duration: 1 year
Option: 2 one-year renewal options

Piggyback Contract

Description

To obtain pricing agreements to purchase collision repair of vehicles and various types of heavy equipment.

Dates

Publication

04/30/2025 10:00 AM CDT

Question Acceptance Deadline

05/15/2025 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

05/21/2025 10:00 AM CDT

Contact Information

Caleb Gutel

caleb.gutel@okc.gov

Jennifer Swann

jennifer.swann@okc.gov

City Clerk

cityclerk@okc.gov

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Questions

Question Name	Question Description	Mandatory
Prompt Payment Discount	Do you offer prompt payment discounts and what are the terms?	Yes
Volume Discount	Do you offer volume discounts and what are the terms?	Yes
Delivery	How many days until delivery after receipt of purchase order?	Yes
Website/Electronic Catalog	What is the link to your website and any special instructions to access the pricing information?	Yes
Buy-Back/Trade-In of Repair Parts	Do you have a buy-back, trade-in, or exchange policy concerning repair parts sold to the City under these specifications?	Yes
Storage	Do you have a secure location to store vehicles and/or heavy equipment during the time the equipment is at the Bidder’s shop for repair?	Yes
Cars, Trucks, Vans to 1 Ton	If there are other charges that may be assessed to the City at a flat rate, what are they? If not applicable, respond with N/A.	Yes
Trucks, Vans over 1 Ton	If there are other charges that may be assessed to the City at a flat rate, what are they? If not applicable, respond with N/A.	Yes
Sanitation Trucks	If there are other charges that may be assessed to the City at a flat rate, what are they? If not applicable, respond with N/A.	Yes
Specialty Vehicles	If there are other charges that may be assessed to the City at a flat rate, what are they? If not applicable, respond with N/A.	Yes
Miscellaneous Heavy Equipment	If there are other charges that may be assessed to the City at a flat rate, what are they? If not applicable, respond with N/A.	Yes
Miscellaneous Heavy Equipment	Can you provide a list of the types and/or brands of heavy equipment your company provides?	Yes
Experience	Do you have a minimum of two years’ experience in providing repair services for each Brand Name(s)/Make(s) bid for which you are NOT an authorized distributor/dealer?	Yes
Experience	If you are NOT an authorized distributor/dealer for any brand name/make you have bid, please provide the contact information (Name of the Firm, Address,City, State, Zip, contact person and telephone number) of at least two major clients?	Yes
Experience	Can you name at least two major clients excluding the Contracting Entity for each Brand Name(s)/Make(s) you have bid for which you are NOT an authorized distributor/dealer providing the Name of the Firm, Address, City, State, Zip, contact person and telephone number?	Yes
Discount	Are you bidding price list less percentage?	Yes
Discount	Are you bidding cost plus percentage?	Yes
Additional Comments	Do you have any additional comments regarding the above questions?	No

View 8 More

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
RFB Procurement Pricing Agreement	Attach Executed Pricing Agreement Form	Yes	Yes
RFB Letter of Authorization	Attach Completed Letter of Authorization (if needed)	No	Yes
RFB Vendor Contact Form	Attach Completed Vendor Contact Form	Yes	Yes
Exceptions	Attach Exceptions to Bid Requirements (if needed)	No	Yes
No entries

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.