Summary of Specifications:
The City of Jacksonville is requesting QUOTES for the purchase of One (1) Rear Loading 25 cubic yard Refuse Collection Truck located in Jacksonville, North Carolina:
Description: It is the purpose of the following to describe a Rear Loading 25 cubic Yard Refuse Collection Truck. The specifications described are minimum acceptable requirements. The unit shall be of the manufactures current production model, and shall meet or exceed the items of these specifications. The unit shall be the manufactures heaviest duty model available. The manufacture shall guarantee equipment against defects in workmanship and materials for a period of One (1) year. The vendor shall guarantee that a stock of component parts shall be available at a location convenient to the user. The unit shall be complete and operate upon delivery to the purchaser’s site. For any offer to be considered, all items must be of a standard production model, not modified for bid purposes.
All bids are to be returned to the City Clerk’s Office by 3:00 p.m. on August 29, 2012 at the Jacksonville City Hall located at 815 New Bridge Street, Jacksonville, NC 28540.
The BID DOCUMENTS may be examined and/or obtained at the office of Fleet Maintenance, located at 350 C South Marine Blvd, Jacksonville, NC 28540. Persons requesting shipment of documents shall bear the additional, non-refundable cost of shipment.
The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest.
WITHDRAWAL OF BID: No Bid may be withdrawn within sixty (60) days after the date of Bid Opening.
EQUAL OPPORTUNITY: The City of Jacksonville is an Equal Opportunity Employer and Service Provider and encourages participation by small-, minority-, and female-owned firms. Bidders must make positive efforts to use Small or Minority Business enterprises. All qualified Small and Minority businesses are welcome to submit a bid.
RIGHT TO TERMINATE CONTRACT: If in the judgment of the Owner, the Bidder is not capable of providing the desired piece of equipment in accordance with the Contract documents either because of financial reasons, unsatisfactory tools or equipment, the Owner shall have the right to cancel or terminate under this Contract by giving the Contractor seven (7) days written notice.
PURCHASE ORDER TERMS AND CONDITIONS:
1. Billing: All goods and/or services must be billed to the City of Jacksonville and at prices not-to-exceed those stated on the purchase order. All invoices, packages, shipping notices, or the like affecting this order shall contain the applicable purchase order number.
2. Invoice: Invoices for partial shipments will be accepted and final invoices should indicate completion of order. All invoices are to be mailed to City of Jacksonville, Attn: Accounts Payable, PO Box 128, Jacksonville, NC 28541.
3. Discounts: Discounted terms will be effective from the date of actual receipt of correct and acceptable invoice or date of actual receipt and acceptance of the goods and/or services, whichever is later.
4. Delivery/Acceptance of Goods: All quotations are solicited on a delivered price basis. When the City accepts a quotation not including all shipping charges, your claim for reimbursement must be itemized on the invoice and supported with a copy of the original freight bill. The packing list shall be enclosed in each box or package. All items shall be prepared and packed for shipment in a manner that will prevent damage in transit. All deliveries on this order must be in full accordance with specifications, properly identified with the purchase order number and must not exceed the quantities specified. The City shall have the right to inspect and test all items supplied under the order before making acceptance. Risk of loss and title to all goods received shall remain with the Seller until the City has made acceptance. Rejected goods shall be returned to the Seller at Seller’s risk and expense.
5. Taxes: The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.
6. Agreement Terms: This purchase order is limited to the terms and conditions contained on the face and the back hereof. Any additional or different terms in the Seller’s form are hereby deemed to be material alterations and notice of objection to them and rejection of them is hereby given. All delivery of goods and/or services shall conform to specifications, price, terms and conditions as set forth in this instrument. This purchase order including all contracts, references and/or insertions, with the stated terms and conditions thereon shall constitute the complete agreement between the City and the Seller. The terms and conditions of this order shall not be modified by any verbal understanding and shall only be binding if agreed to in writing by the City. This agreement shall be governed and interpreted pursuant to Laws of the State of North Carolina. Any legal actions arising from default of this contract shall be brought only in the County of Onslow, State of North Carolina.
7. Warranty of Goods: The Seller warrants the goods furnished in accordance with this order to; (a) be free from defects in title, claims, liens, labor, material or fabrication, (b) conform to applicable specifications, (c) be suitable for the purpose intended, and (d) to be of merchantable quality. The Seller warrants the goods furnished in accordance with this order shall comply with all Federal, State, or Local Laws relative thereto and the Seller shall defend and hold harmless the City from any claim, liability, or loss arising from any trademark, patent, or copyright infringement.
8. Cancellation by Default: In the event the Seller defaults by (a) non-delivery as required, (b) not providing adequate assurance of performance, (c) becoming insolvent or making an assignment for the benefiting creditors, or (d) breaches any of the terms and conditions of this order, the City may, by written notice to the Seller cancel the whole or part of this order or exercise any remedy allowed the City under applicable Laws.
NORTH CAROLINA STATE SALES TAX : The North Carolina State Sales Tax shall be included in the Contract price.
NOTE: The City of Jacksonville is a Municipal Corporation under laws of the State of North Carolina and entitled to any and all price concessions, discounts, or other advantages offered other governmental agencies.
CONTROLLING LAW: Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be governed by the laws of the State of North Carolina.
If you have any questions, please contact Ed Richards , City of Jacksonville, at (910) 938-5229 or TDD (910) 455-8852.
