Summary of Specifications:
Dear Business Owner,
In celebration of our dedicated employees, the City of Jacksonville will be hosting a picnic on Thursday, May 21, 2015. We would like to give an opportunity for your agency to bid on the following event that will be catered. Please take the time to review the following menu items and consider pending your availability. We will begin accepting bids on Monday, April 13, 2015 at 8:00AM, the bidding process will end on Friday, April 17 at 12:00PM. If you should have any additional questions, please contact Jojo Cariaso at (910) 938-5300.
• All quotes need to be itemized to include tax (7.0% Onslow County), 18% gratuity and price per person, with grand total indicated separately. • Food must be kept in a temperature controlled container until time of service. • All meats and seafood must be cooked on site. • Request full catering service to include serving staff, set-up serving table, food, utensils (spoon, forks, knives and napkins) and cleanup. • If selected, must be able to provide the following upon award of bid: Completed COJ Vendor Packet (Vendor Application, W-9, etc.) Certificate of Insurance with the following minimum levels of insurance coverage 1. Comprehensive General Liability - $1,000,000 Single Limit/$2,000,000 General Aggregate 2. Comprehensive Automobile Liability: $1,000,000 Single Limit • Not required if only parking in a City parking lot and delivering food to the event location • Required if using your vehicle to prepare or haul cookers, etc. onto City property 3. Worker’s Compensation Insurance - In accordance with North Carolina Statutory limits 4. The City of Jacksonville must be listed as an additional insured on the General Liability and Automobile Liability insurance policies. • Service for approximately 250 people (minimum 250).
Thursday, May 21, 2015 11:00AM – 2:00PM Southern BBQ & Seafood Menu A: BBQ Pork Fried Chicken Season Green Beans Macaroni and Cheese Carolina Style Coleslaw Assorted Cobblers Roll Ice Tea (sweet/unsweet) Lemonade Water
Thursday, May 21, 2015 11:00AM – 2:00PM Southern BBQ & Seafood Menu B: BBQ Pork Fried Chicken Fried Shrimp Season Green Beans Macaroni and Cheese Carolina Style Cole Slaw Assorted Cobblers Roll Ice Tea (sweet/unsweet) Lemonade Water Bidder recognizes that the City of Jacksonville may award the contract in any combination to include but not limited to a single bidder, or multiple bidders, as is in the best interest of the City. The City reserves the right to waive any informality, to reject any or all quotes, and to accept that Quote or Quotes which appear to be in the Owner's best interest.
