Purpose: The purpose of this program is to solicit Contractors to provide nuisance abatement services including debris removal, mowing, securing open windows/doors and clean-up of properties within the City that fail to meet the requirements of Chapter 14 - Nuisances, Article II, Standards, Section 14-11 of the City’s Municipal Code of Ordinances. This is the code that governs grass height, accumulation of trash and debris and other nuisance conditions.
Pre-Program Overview: The Chief Zoning & Code Enforcement Officer will be available to answer to any questions regarding the Mowing Rotation Program/Bid process, at (910) 938-5361.
Proposals Due: Proposals are due by 5:00 pm (EST) on May 1, 2025 and must be delivered to the Chief Zoning & Code Enforcement Officer, Jennifer Ansell, by email at jansell@jacksonvillenc.gov or via regular mail at:
Zoning and Code Enforcement Division
City of Jacksonville Planning and Inspections
P.O. Box 128
Jacksonville, NC 28541
Pre-Approval: The concept of this solicitation is to pre-approve acceptable Contractors to provide the aforementioned services of mowing and debris removal from properties that violate the subject code, at pre-determined unit prices based on lot sizes and other factors.
This is not a guaranteed contract or process. If the Chief Zoning & Code Enforcement Officer feels the complexity of any job warrants the competitive bid process, then the complex job will be removed from the rotation and competitively bid by the Chief Zoning & Code Enforcement Officer following prescribed approved methods.
Scope of Work: The work includes mowing of the established grass areas in a neat and workmanlike manner. All trash and debris in the required mowing areas shall be picked-up prior to mowing. Grass and weeds are to be cut to a uniform height of 2 ½ inches. Vegetation around structures, walks, flowerbeds, trees, parking lots, and other similar items shall be mowed and/or trimmed with a weed eater/bush hog. The award could include removal of broken limbs, trees, etc. at an additional agreed upon price between the Contractor and the Chief Zoning & Code Enforcement Officer. The award does not include any shrubbery, plant trimming or pruning, tree trimming or watering.
The Contractors will not be responsible for any edging, blowing, mulching, or grass clean up from shrubbery, plants, natural areas, or any other item, except for grass clean-up from City streets or sidewalks caused by the mowing of the lot.
It is the Contractor’s responsibility to properly dispose of any clippings, trash and debris or other junk removed from the project site. If asked, the Contractor must present proof of disposal in the form of a landfill/convenience site receipt as verification of meeting this requirement in the contracting package.
The Contractor must coordinate with the Zoning and Code Enforcement Officer assigned to the case prior to any work being started. Work shall be performed Monday through Friday during normal business hours. Additionally, the performance of such work shall be completed in one day unless specifically approved by the Chief Zoning & Code Enforcement Officer. Work must commence within 72 hours from notification of award of contract. Completion is defined as all requested work approved by the Chief Zoning & Code Enforcement Officer.
Contract Period: It is the intent of the City to award Contracts to all Contractors who meet the aforementioned conditions who can show evidence they can meet the City of Jacksonville’s requirements for providing this service. Contract awards will be for the period of one year, starting July 1, 2025 and expiring June 30, 2026. Contracts can be extended for three (3) additional one (1) year periods if agreeable to both parties. After the initial award, awards will be limited to yearly at the contract inception date of July 1st unless lack of qualified contractors warrants a change to this condition. The City of Jacksonville Finance Manager is the final authority of this condition and has the authority to change if it is in the City’s and/or property owners’ best interest.
Participation: Only one (1) Company or Corporation, with the same ownership or same family ownership, will be allowed to participate in this contract. Companies operating under different names, or Corporations but the same common ownership, will not be allowed.
Subcontracting: This contract award cannot be subcontracted to any other Contractor or individual without the approval in writing by the City of Jacksonville. Contractors subcontracting work without the written approval of the City of Jacksonville will forfeit their rotation contract award.
Questions: Potential bidders may direct questions to Chief Zoning & Code Enforcement Officer Jennifer Ansell at (910) 938-5361 or jansell@jacksonvillenc.gov.
RFP prevails over BidNet posting.
