Summary of Specifications:
Request for Proposals
Police & Fire Department – Existing Furniture Move July 08, 2014
I. Introduction The City of Jacksonville is in need of moving services that would take place, possibly, in the months of August and September of this year. Existing furniture currently in the Police Department and Fire Station No.1 would be relocated to the New Center for Public Safety Building or nearby storage location.
The existing Police and Fire Department is approximately 26,000 sq. ft. and houses office furniture, training tables, seating and shelving. An additional warehouse has about 40 metal framed, particle board shelving units that would also need to be moved into the new building.
II. Proposals Due Interested bidders must sign this Request for Proposal and email it to cschubert@jacksonvillenc.gov at the Jacksonville Police Department located at 206 Marine Blvd, Jacksonville, NC 28540.
III. Insurance When work is to be performed on City premises, the successful bidder shall provide the City of Jacksonville Certificates of Insurance and endorsements with the following minimum levels of insurance coverage.
The Certificate of Insurance shall include: Comprehensive Automobile Liability, $1,000,000 Single Limit.
Comprehensive General Liability, $1,000,000 Single Limit.
Workmen’s Compensation Insurance as required by North Carolina Law.
The City of Jacksonville must be listed as an additional insured with respect to General Liability and Automobile Liability. A valid certificate of insurance must be in place during the life of the contract. Additionally, insurance carriers must be licensed to do business in the state of North Carolina.
IV. Qualifications The successful bidder must be properly licensed to do business in the City of Jacksonville. A business privilege license may be required to engage in business in the City of Jacksonville.
North Carolina General Statutes, specifically §160A-20.1(b), prohibit the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 of Chapter 64. The successful bidder will be required to submit an E-Verify Affidavit, prior to issuance of a purchase order. The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices. V. Rights The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest.
VI. Inspection All work shall be the subject of inspection by the City of Jacksonville at any time.
VII. Proposals to be Retained Proposals are to remain valid for a period not to exceed 90 days.
VIII. Questions Potential bidders may direct questions to Courtney Schubert, Interior Designer at (910) 938-5047 or email to cschubert@jacksonvillenc.gov; or to Captain Ashley Weaver at (910) 938-6404 or email to aweaver@jacksonvillenc.gov.
IX. Scope of Work The City of Jacksonville is in need of moving services that would take place, possibly, in the months of August and September of this year. Existing furniture currently in the Police Department and Fire Station No.1 would be relocated to the New Center for Public Safety Building or nearby storage location. The existing Police and Fire Department is approximately 26,000 Sqft and houses office furniture, training tables, seating and shelving. An additional warehouse has about 40 metal framed, particle board shelving units that would also need to be moved into the new building.
Note: If an exact inventory list would be more helpful or a tour of the existing building is necessary, please reference contacts above for further information.
Basis of BID: Bidder will complete the Work in accordance with the Request for Proposals for the following price(s):
UNIT PRICING: $________________________________________
TOTAL LUMP SUM BID AMOUNT: $
We hereby certify that this proposal is made in good faith and without collusion or connection with any other person bidding on this proposal or that any official or employee of the City of Jacksonville will be admitted to any share or part of the Contract or any benefit that may arise there from if the Contract is awarded to this company.
Name of Corporation, Firm or Individual
Address
Telephone number and Fax number
By: Signature
Type or print name DATE
Title of Officer or Individual
City License No.
If you have questions, contact Captain Ashley Weaver, phone # 910-938-6404.EQUAL OPPORTUNITY: The City of Jacksonville is an Equal Opportunity Employer and Service Provider and encourages participation by small-, minority-, and female-owned firms. Bidders must make positive efforts to use Small or Minority Business enterprises. All qualified Small and Minority businesses are welcome to submit a bid. MINORITY BUSINESS PARTICIPATION: The CITY has established a verifiable goal of ten percent (10%) for minority participation on City building construction and repair projects. In order to foster participation by minority businesses to conduct business with the City and in accordance with NCGS 143-131(b) and Resolution 1994-08, the City of Jacksonville will solicit minority participation in all construction related contracts. Bidders shall undertake good faith efforts to recruit minority business participation on this project. The minority business must be registered with the North Carolina State Department of Administration, Office of Historically Underutilized Businesses. BIDDER must complete and submit either Affidavit A or B with their Bid proposal. DISPUTE RESOLUTION: Any dispute arising from a forthcoming agreement to construct this project shall be subject to non-binding mediation in accordance with the rules as set forth in City of Jacksonville Resolution #2002 – 28 titled “Senate Bill Dispute Resolution”. The following disputes are not subject to mediation: i.) A dispute seeking a non-monetary recovery; and ii.) A dispute seeking a monetary recovery of $15,000 or less. The full text of the City of Jacksonville’s Resolution is included as Exhibit B. Quotes can be emailed to Ashley Weaver at aweaver@ci.jacksonville.nc.us.
