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Basic Information

Reference Number

0000198302

Issuing Organization

The City of Jacksonville

Owner Organization

Jacksonville Recreation & Parks

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

Catering Request_AdltSrvcs2018-19

Title

Catering Request 2018-19 Adult Services

Source ID

PU.AG.USA.1010.C26701

Details

Location

United States, North Carolina, Onslow County

Delivery Point

100 Recreation Lane (unless otherwise specified)

Purchase Type

Term: 12/08/2018 11:00 AM EST - 05/15/2019 02:00 PM EDT

Piggyback Contract

Description

Proposals Due

The City of Jacksonville is soliciting proposals from individuals or firms with qualifications and related experience in Catering Services. If interested in providing Catering Services, proposals must be received no later than September 8, 2018, 12:00pm EDT. Interested bidders may submit pricing electronically through BidNet Direct-North Carolina Purchasing Group https://www.bidnetdirect.com/north-carolina, or sign this Request for Proposals and send via email to mperez@jacksonvillenc.gov.

Qualifications

If not currently a Vendor for The City of Jacksonville, the successful bidder must be able to provide a Vendor Application and W-9 to the City of Jacksonville. The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices.

Rights

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest.

Inspection

All materials and services shall be the subject of inspection by the Project Manager at time of delivery.

Proposals to be Retained

Proposals are to remain valid through 05/16/2019.

City of Jacksonville Insurance Requirements

Vendor must obtain and provide proof of the following types of insurance with the dollar limits designated. Additionally, Insurers must be licensed to do business in the State of North Carolina.
1. Worker’s Compensation Insurance: In accordance with North Carolina Statutory limits
2. Comprehensive General Liability Insurance: $1,000,000 Single Limit/ $2,000,000 Aggregate
3. Automobile Liability Insurance: $1,000,000 Single Limit
ADDITIONAL INSURED:
The City of Jacksonville must be listed as an additional insured on the following insurance certificates: Automobile Liability Insurance, Comprehensive General Liability Insurance, and Umbrella Liability Insurance

Questions

RFP clarifications and questions may be submitted to Jojo Cariaso by phone at 910-938-5300 or by email to acariaso@jacksonvillenc.gov.

Specifications

WHAT:     In celebration of our senior citizens, the City of Jacksonville will be hosting the two (2) separate catering events as listed below.
WHERE: Jacksonville Commons Recreation Complex
                 100 Recreation Lane, Jacksonville, NC 28546
WHEN:     Saturday, December 8, 2018 and Wednesday, May 15, 2019.

Summary of Services Requested for Saturday, December 8, 2018, 11:00pm-2:00pm

For the event on December 8th, the city is requesting the services of a catering professional to perform the following:

Food for approximately 200 guests
Drinks for approximately 200 guests
Drink should be ready to serve at 11:00am
Food should be ready to serve at 12:00pm
Full catering service to include serving staff, set-up, serving tables, food, utensils (spoon, forks, knives, cups and napkins) and cleanup
Food must be kept in a temperature-controlled container until time of service.
All quotes must be itemized to include tax (7.0% Onslow County), 18% gratuity and price per person, with grand total indicated separately.
Food:
- 2-3 meat options
- 2-3 side options
- 1-2 salad options with dressings
- 1-2 dessert options
- 1-2 bread options
- 2-3 drink options, plus ice water

Summary of Services Requested for Wednesday, May 15, 2019, 11:00am-2:00pm

For the event on May 15th, the city is requesting the services of a catering professional to perform the following:

Food for approximately 125 guests
Drinks for approximately 125 guests
Drink should be ready to serve at 11:00am
Food should be ready to serve at 12:00pm
Full catering service to include serving staff, set-up, serving tables, food, utensils (spoon, forks, knives, cups and napkins) and cleanup
Food must be kept in a temperature-controlled container until time of service.
All quotes must be itemized to include tax (7.0% Onslow County), 18% gratuity and price per person, with grand total indicated separately.
Food:
- 2-3 meat options
- 2-3 side options
- 1-2 salad options with dressings
- 1-2 dessert options
- 1-2 bread options
- 2-3 drink options, plus ice water

Dates

Publication

08/31/2018 11:38 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

09/07/2018 12:00 PM EDT

Questions are submitted online

Closing Date

09/08/2018 12:00 PM EDT

Contact Information

Aldrino Cariaso Jr.

910-938-5300

acariaso@jacksonvillenc.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.