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Basic Information

Reference Number

0000398793

Issuing Organization

Town of Guilderland

Owner Organization

Town of Guilderland

Project Type

RFP - Request for Proposal (Formal)

Project Number

WTGC Sprinklers 2025

Title

Fire Sprinkler Main and Dry Pipe Valve Replacement - Western Turnpike Clubhouse

Source ID

PU.AG.USA.2493576.C14781651

Details

Location

United States, New York, Albany County

Job Location

Western Turnpike Gold Course Clubhouse

Piggyback Contract

Description

TOWN OF GUILDERLAND
Western Turnpike Golf Course
Request for Proposal (RFP)

Fire Sprinkler Main and Dry Pipe Valve Replacement in the Clubhouse

Introduction: The Town of Guilderland invites bids to replace the fire sprinkler main and dry pipe valves in the clubhouse.

Background: Western Turnpike Golf Course, a prominent recreational facility in our community, seeks to replace the fire sprinkler system in the clubhouse. The clubhouse hosts golfers before and after their round for daily play and outings. It also hosts many private events like banquets, weddings, and dinners. The Town plans on doing this work as soon as possible, and it would be beneficial to finish this project before the 2026 golf season.

Specifications:

Dry Pipe Valve Replacement
Replacement of Mains

Proposal Guidelines - Please include the following in your proposal:

Company profile, including experience
Detailed timeline of the start and end process
Present a precise cost estimate for the purchase
Certification of Non-Collusion must be attached to each bid

Submission Instructions: Questions regarding this request for proposals or to arrange an appointment should be directed to Casey Childs, Director of Golf, 2350 Western Avenue, Guilderland, NY 12084, (518) 456-0786 – ChildsC@togny.org.

An original and one copy of the proposal shall be filed with Lynne M. Buchanan, Town Clerk, Town Hall, 5209 Western Turnpike, Guilderland, NY, no later than 2:00 pm on Thursday, October 2, 2025. A proposal may be modified or withdrawn at any time prior to the opening date and time, upon written request to the Town.

Evaluation Criteria – proposals will be evaluated based on:

Experience and qualifications
Cost-effectiveness and value
Proposed timeline
Quality of equipment
References

Selection Process: Following the submission deadline, proposals will be reviewed and evaluated by a selection committee appointed by the Western Turnpike Golf Course. The acceptance of a bid will be based on the evaluation criteria listed above, and not solely on the lowest bidder. The Town of Guilderland reserves the right to accept or reject any proposal or cancel the RFP process at any time. By submitting a proposal, you agree to bear all costs associated with the preparation and submission of your proposal.

Confidentiality: All information provided in response to this RFP shall be treated as confidential by the Town of Guilderland and used solely for the purpose of evaluating proposals.

Dates

Publication

09/17/2025 10:52 AM EDT

Bid Intent

Not Available

Questions are submitted online

Closing Date

10/02/2025 02:00 PM EDT

Contact Information

Lynne Buchanan

(518) 356-1980 ext. 1059

buchananl@townofguilderland.gov

Casey Childs

518-456-1803

ChildsC@townofguilderland.gov

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

REQUEST FOR PROPOSALS
TOWN OF GUILDERLAND
FIRE SPRINKLER MAIN AND DRY PIPE VALVE REPLACEMENT IN THE CLUBHOUSE

Notice is hereby given that sealed bids will be received for FIRE SPRINKLER MAIN AND DRY PIPE VALVE REPLACEMENT IN THE CLUBHOUSE.

Sealed bids will be received until 2:00 pm on Thursday, October 2, 2025, at which time the bid will be opened and read aloud at the Town Clerk’s Office, Town Hall, 5209 Western Tpk. Guilderland.

Detailed Specifications may be obtained at the Guilderland Town Clerk’s Office or by emailing: BuchananL@togny.org.

The Town Board and Western Turnpike Golf Course reserve the right to reject any or all bids. Bids may be modified or withdrawn at any time prior to the opening date upon written request to the Town.

Bids must be submitted in duplicate in a sealed envelope marked “FIRE SPRINKLER MAIN AND DRY PIPE VALVE REPLACEMENT IN THE CLUBHOUSE” and mailed to:

Lynne Buchanan, Town Clerk
Guilderland Town Hall
PO Box 339
Guilderland, NY 12084

Certification of Non-Collusion/Waiver of Immunity Clause must be attached to each bid.

By Order of Casey Childs
Director of Golf at Western Turnpike Golf Course

Date: September 18. 2025

Lynne M. Buchanan, RMC
Guilderland Town Clerk