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Basic Information

Reference Number

0000381400

Issuing Organization

Town of Rye

Owner Organization

Rye Town Park Commission

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP_F-KS-0000000007

Title

RFP - ASPHALT PATCH REPAIRS RYE TOWN PARK COMMISSION

Source ID

PU.AG.USA.2562.C14786976

Details

Location

United States, New York, Westchester County

Delivery Point

95 Dearborn Avenue
Rye, New York
United States 10580

Piggyback Contract

Description

The Rye Town Park Commission (RTPC) is seeking proposals to make repairs to their asphalt parking lot at Rye Town Park on Dearborn Avenue in Rye, NY.

SCOPE OF WORK:
Attached please find a map indicating the areas of interest and associated bid form. Attached are also
technical specifications, insurance requirements, and an indemnification agreement as well as the
following forms to be completed by all bidders:

Contractor’s Statement of Qualifications (References)
New York State Department of Labor Contractor Registration Requirement

Asphalt Patch Areas #1-4: Generally includes sawcutting clean edges, cleaning out loose material to a minimum depth of 2”, and installing top course material to finished grade.

Asphalt Patch Area #5: Generally includes sawcutting clean edges, removing concrete sidewalk slabs and concrete drop curb if encountered, cleaning out loose material to a minimum depth of 2” from adjacent surface, and installing binder and top course material to finished grade.

All work is subject to prevailing wages.

PROPOSAL INSTRUCTIONS:
Attached please find a map of the parking lot indicating areas in need of asphalt repair with approximate dimensions of repair areas. Please also see attached bid sheets. Spaces are provided for bidders to indicate lump sum prices for the repair of each area, work to be completed no later than May 16, 2025.
The RTPC reserves the right to authorize the repair of as few as one (1) or as many as all five (5) repair areas depending on their budget and the values of the proposals received.
Spaces are also provided for escalated lump sum costs for each repair area should the RTPC choose to defer such repair area to 2026. If work is deferred by RTPC to 2026 then the work may start no earlier than the opening of asphalt plants in spring 2026 and must be completed by May 15, 2026. There is no guarantee that the RTPC will authorize the repair of all the specified areas on the enclosed map in any individual or combined years.

In order for a bidder’s proposal to be considered, the following must be submitted:
1. Completed bid sheets with 2025 and 2026 bid prices
2. Completed Contractor’s Statement of Qualifications (References)
3. Completed NYSDOL Registration form
4. A copy of the bidder’s NYSDOL registration

The bidder with the chosen proposal will need to complete the attached indemnification agreement and provide proof of insurance in compliance with the enclosed insurance requirements prior to contract signing.

If you have any questions, please contact James Natarelli no later than 5pm on Thursday April 1st at
(914) 631-8600 or jnatarelli@aiengineers.com

Dates

Publication

03/26/2025 01:55 PM EDT

Question Acceptance Deadline

04/08/2025 12:00 AM EDT

Questions are submitted online

Closing Date

04/09/2025 07:00 PM EDT

Contact Information

Deborah Reisner

914-939-3075

dreisner@ryetownny.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Prevailing Wage Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Bid Sheets	Yes	No
No entries

Additional Bidding Instructions

In order for a bidder’s proposal to be considered, the following must be submitted:
1. Completed bid sheets with 2025 and 2026 bid prices
2. Completed Contractor’s Statement of Qualifications (References)
3. Completed NYSDOL Registration form
4. A copy of the bidder’s NYSDOL registration