1. Notice to Bidders
One copy of the Form of Proposal must be completely filled out, executed and marked "Official
Tender." The "Official Tender" copy must be submitted for bid. The second copy will be retained by
the bidder. Each bidder shall fill out in ink (in both words and figures) in spaces provided, its unit
price, add alternate price or lump sum bid, as appropriate for each item in the Proposal. If there is a
discrepancy between the prices in words and figures, the prices in words shall govern. No bid will be
considered for award which does not include prices for ALL BID FORM AND UNIT PRICE ITEMS.
2. Form of Submission of Proposals
Bid documents must be enclosed in a sealed, opaque envelope marked plainly as follows: “RYE
TOWN PARK – ALTERATION TO RYE BEACH MAIN TICKET BOOTH”. Contractor’s bid
documents shall be sent to the attention of Hope Vespia, Town Clerk, Town of Rye, 222 Grace
Church Street, Port Chester, NY 10573 and posted or delivered so as to be received at the above
address not later than 11:00 AM on Friday, June 25, 2021. Bids will be publicly opened and read
aloud at that time in the Supervisor’s Office. The Form of Proposal provided in the Bid Book must be
enclosed, fully completed along with Qualifications of Bidder and Bid Bonds. Failure to provide all
documents required for bid may result in the disqualification of the bidder.
3. Examination of Contract Documents and Site Conditions
Each bidder shall fully acquaint and familiarize himself with the contract documents and with all
apparent field conditions as they exist and the character of the operations to be carried on under the
proposed contract, and make such investigations as the bidder sees fit to fully understand the facilities,
difficulties and restrictions attending performance of the services required under this contract.
A pre-bid inspection for bidders will be held Tuesday, June 8, 2021 at 11:00AM. Meeting will
convene at the North Tower Administration Building (in the Park), 95 Dearborn Avenue, Rye,
NY 10580. Each bidder shall conduct an on-site inspection of the referenced project site PRIOR TO
SUBMISSION OF A BID PROPOSAL. Bidders must satisfy themselves by personal examination of
the location of the proposed work and of the actual conditions and requirements of the work and shall
not, at any time after the submission of the Proposal, dispute or complain of such estimate or assert
there was any misunderstanding in regard to the depth or the nature of the work to be done. The
contractor is responsible to point out any/all ambiguities in the contract documents prior to contract
signing in order to be considered. No consideration will be given for subsequent additional claims by
the contractor of award after bidding with regard to apparent field conditions. The Bidder shall certify
in writing on the Form of Proposal that he/she has carefully examined all existing conditions, the
construction documents so as to become familiar with all aspects of the project, and that he/she fully
understands all incidental work required under this bid.
Access to the area, if required, shall only be permitted by appointment. Appointments must be arranged
by contacting the Town Supervisor’s office at dreisner@townofryeny.com.
