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Basic Information

Reference Number

0000394477

Issuing Organization

Suffolk County Water Authority

Owner Organization

SCWA

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

8139

Title

Purchase, Installation and Commissioning of a New 250-Ton Chiller

Source ID

PU.AG.USA.2421.C12645651

Details

Location

United States, New York, Suffolk County

Delivery Point

260 Motor Parkway, Hauppauge NY

Piggyback Contract

Description

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN: That proposals for the Purchase, Installation, and Commissioning of a New 250-Ton Electric Centrifugal Water-Cooled Chiller at 260 Motor Parkway Hauppauge NY 11788, will be received by the Suffolk County Water Authority not later than 11:00 a.m. on September 3, 2025, at which time and place they will be publicly opened and read aloud. Bids will only be accepted electronically; prospective bidders must submit their bids via the following website: www.BidNetDirect.com/new-york.

A Mandatory Pre-Bid Conference is scheduled for 11:00 a.m. on Tuesday, August 12, 2025. The conference will be held at Suffolk County Water Authority’s Hauppauge building located at 260 Motor Parkway, Hauppauge, NY 11788. Any firm wishing to have a bid considered by SCWA must send a representative to the conference.

Failure by a firm or its representatives to attend the Mandatory Pre-Bid Meeting will disqualify the firm’s bid from consideration for an award. The Authority may excuse a firm’s attendance at the pre-bid conference upon a showing of an extraordinary circumstance that prevented the firm or any of its representatives from attending the conference.

Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com; or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.
Disadvantaged Business Enterprises are encouraged to bid.

By Order of the
SUFFOLK COUNTY WATER AUTHORITY
Jeffrey W. Szabo Chief Executive Officer

Contract No. 8139
August 1, 2025

Dates

Publication

08/01/2025 11:54 AM EDT

Bid Intent

Optional

Bid Intent Deadline

08/29/2025 05:00 PM EDT

Question Acceptance Deadline

08/29/2025 11:00 AM EDT

Questions are submitted online

Yes

Closing Date

09/03/2025 11:00 AM EDT

Onsite Visit

08/12/2025 11:00 AM EDT

Contact Information

John Deubel

631-292-6032

john.deubel@scwa.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including addenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certified Payroll

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

10 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

08/12/2025 11:00 AM EDT

Location

Suffolk County Water Authority - 260 Motor Parkway, Hauppauge, NY 11788

Event Note

A Mandatory Pre-Bid Conference is scheduled for 11:00 a.m. on August 12, 2025. The conference will be held at Suffolk County Water Authority, located at 260 Motor Parkway, Hauppauge, New York. Any firm wishing to have a bid considered by SCWA must send a representative to the conference.

Failure by a firm or its representatives to attend the Mandatory Pre-Bid Meeting will disqualify the firm’s bid from consideration for an award. The Authority may excuse a firm’s attendance at the pre-bid conference upon a showing of an extraordinary circumstance that prevented the firm or any of its representatives from attending the conference.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal/Bid Sheet	Bidder's Proposal/Bid Sheet	Yes	No
Bid Deposit/Bid Bond	Bid Deposit/Bid Bond	Yes	No
Non-Collusive Bidder Certification	Non-Collusive Bidder Certification	Yes	No
Exhibit A	Form of Offerer Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	Suffolk County Water Authority Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgment	Yes	No
Exhibit D	Contact Information Document	Yes	No
Exhibit E	Contract Prequalification Statement	Yes	No
Certificate of Compliance - Public Work	Certificate of Compliance - Public Work	Yes	No
Attachment A1	Attachment A1 - Cost Proposal & Schedule	Yes	No
Attachment C	EEO Policy Statement	Yes	No
Proposed Schedule Timeline	Proposed Schedule Timeline - Attach file	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above. Attach an electronic bond/photocopy of the check (if applicable). Contractor / Vendor will be required to produce an original check as evidence of Bid Deposit.