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Basic Information

Reference Number

0000408481

Issuing Organization

Suffolk County Water Authority

Owner Organization

SCWA

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

1676

Title

Mass Mailing Services

Source ID

PU.AG.USA.2421.C21017551

Details

Location

United States, New York, Suffolk County

Purchase Type

Term: 03/01/2026 12:00 AM EST - 02/28/2027 12:00 AM EST
Option: With Option to Extend

Piggyback Contract

Description

NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN: The Suffolk County Water Authority (SCWA), a public benefit corporation based in Oakdale, seeks a vendor that will manage all aspects of the process including print to distribution, efficiently, securely, and at a competitive rate.
Deadline for submission – Your proposal must be submitted, not later than January 20, 2026, 11:00 a.m., EST. Bids will only be accepted electronically; prospective bidders must submit their bids via the following website: www.BidNetDirect.com/new-york.
Request for Proposal (RFP) documents are available for you to download by login in to the following websites www.scwa.com or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.

Disadvantaged Business Enterprises are encouraged to bid.

By Order of the
SUFFOLK COUNTY WATER AUTHORITY
Jeffrey W. Szabo, Chief Executive Officer

RFP No. 1676
January 7, 2026

Dates

Publication

01/07/2026 10:03 AM EST

Bid Intent

Optional

Bid Intent DeadlineA - Previous Addendum

01/22/2026 05:00 PM EST

Question Acceptance DeadlineA - Previous Addendum

01/22/2026 11:00 AM EST

Questions are submitted online

Yes

Closing DateA - Previous Addendum

01/27/2026 11:00 AM EST

Contact Information

John Deubel

631-292-6032 ext. 6032

john.deubel@scwa.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including addenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal/Bid Sheet	Bidder's Proposal/Bid Sheet	Yes	No
Exhibit A	Form of Offerer Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	SCWA Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgement	Yes	No
Exhibit D	Contact Information	Yes	No
Exhibit E	RFP Pre-Qualification Statement	Yes	No
Exhibit F	Proposer Acknowledgement of RFP	Yes	No
Bidder Qualification	Lead Times on Similar Projects, Data Security Procedures, Pricing Structure for Printing/Handling/Postage	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above.

Bidder shall review the enclosed scope of work and enclose a separate cost schedule of standard or specific goods and services that shall be held for a minimum of the contract term. The cost of goods and services shall remain fixed for the contract term and subsequent extensions thereof and are not subject to any price escalation.