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Basic Information

Reference Number

0000383065

Issuing Organization

Suffolk County Water Authority

Owner Organization

Suffolk County Water Authority

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

8110

Title

Maintenance of Heating, Ventilation & Air Conditioning Equip at Various Sites

Source ID

PU.AG.USA.2421.C3889301

Details

Location

United States, New York, Suffolk County

Delivery Point

Oakdale

Purchase Type

Term: 06/30/2025 12:00 AM EDT - 05/31/2026 12:00 AM EDT
Option: With Option to Extend

Piggyback Contract

Description

NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN: That bid proposals for Maintenance of Heating, Ventilation and Air Conditioning Equipment at Various Authority Sites for the period August 1, 2025 through July 31, 2026, will be accepted only via electronically by the Purchasing Department of the Suffolk County Water Authority not later than 11:00 a.m. on April 23, 2025, at which time and place they will be publicly opened and read aloud. Bid proposals must be submitted via the following website www.BidNetDirect.com/new-york. Manual bids will not be considered.
Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.
Disadvantage Business Enterprises are encouraged to bid.

By Order of the
SUFFOLK COUNTY WATER AUTHORITY

Jeffrey W. Szabo Chief Executive Officer

Contract# 8110
April 9, 2025

Dates

Publication

04/09/2025 01:30 PM EDT

Bid Intent

Optional

Bid Intent Deadline

04/17/2025 05:00 PM EDT

Question Acceptance Deadline

04/17/2025 05:00 PM EDT

Questions are submitted online

Yes

Closing Date

04/23/2025 11:00 AM EDT

Contact Information

John Deubel

631-292-6032 ext. 6032

john.deubel@scwa.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including addenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

10 %

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal / Bid Sheet	Bidder's Proposal / Bid Sheet	Yes	No
Bid Deposit / Bid Bond	Bid Deposit / Bid Bond	Yes	No
Non-Collusive Bidder Certification	Non-Collusive Bidder Certification	Yes	No
Exhibit A	Form of Offerer Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	Suffolk County Water Authority Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgement	Yes	No
Exhibit D	Contact Information Document	Yes	No
Exhibit E	Contract Pre-Qualification Statement	Yes	No
Exhibit G	Proposer Acknowledgement of RFP requirements	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above. Attach an electronic bond/photocopy of the check (if applicable). Contractor/Vendor will be required to produce an original check as evidence of Bid Deposit.