Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000406483

Issuing Organization

Suffolk County Water Authority

Owner Organization

Suffolk County Water Authority

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

8169

Title

Maintenance of HVAC Equipment at Lab Hauppauge & Admin Building Oakdale

Source ID

PU.AG.USA.2421.C3889301

Details

Location

United States, New York, Suffolk County

Delivery Point

Various Locations

Purchase Type

Term: 03/01/2026 12:00 AM EST - 02/28/2027 12:00 AM EST
Option: With Option to Extend

Piggyback Contract

Description

NOTICE IS HEREBY GIVEN: That proposals for Maintenance of Heating, Ventilation & Air Conditioning Equipment at Water Quality Laboratory 260 Motor Parkway, Hauppauge & Administration Building, 4060 Sunrise Highway Oakdale, New York, will be received by the Suffolk County Water Authority, no later than 11:00AM, January 9, 2026, at which time and place they will be publicly opened and read aloud. Bids will only be accepted electronically, prospective bidders have the opportunity to submit their bids via the following website: www.BidNetDirect.com/new-york.
A Mandatory Pre-Bid Conference is scheduled for 10:00 a.m. on Thursday, December 18, 2025. The conference will be hosted by Suffolk County Water Authority’s Facilities Department, first meeting at Hauppauge Water Quality Laboratory 260 Motor Parkway, Hauppauge, NY and then traveling to Oakdale Administration Building, 4060 Sunrise Highway Oakdale, NY to finalize walk through.

Failure by a firm or its representatives to attend the Mandatory Pre-Bid Meetings will disqualify the firm’s bid from consideration for an award. The Authority may excuse a firm’s attendance at the pre-bid conference upon a showing of an extraordinary circumstance that prevented the firm or any of its representatives from attending the conference.
Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.
Disadvantaged Business Enterprises are encouraged to bid.
By Order of the
SUFFOLK COUNTY WATER AUTHORITY
Jeffrey W. Szabo Chief Executive Officer

Contract No. 8169
December 9, 2025

Dates

Publication

12/09/2025 11:27 AM EST

Bid Intent

Optional

Bid Intent Deadline

01/06/2026 05:00 PM EST

Question Acceptance Deadline

01/06/2026 11:00 AM EST

Questions are submitted online

Yes

Closing Date

01/09/2026 11:00 AM EST

Prebid Conference

12/18/2025 10:00 AM EST

Contact Information

John Deubel

631-292-6032 ext. 6032

john.deubel@scwa.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including adenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

10 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

12/18/2025 10:00 AM EST

Location

Hauppauge - 260 Motor Parkway, Hauppauge NY 11788 - Laboratory Conference Room then Oakdale Admin

Event Note

A Mandatory Pre-Bid Conference is scheduled for 10:00 a.m. on Thursday, December 18, 2025. The conference will be hosted by Suffolk County Water Authority’s Facilities Department, first meeting at Hauppauge Water Quality Laboratory 260 Motor Parkway, Hauppauge, NY and then traveling to Oakdale Administration Building, 4060 Sunrise Highway Oakdale, NY to finalize walk through.

Failure by a firm or its representatives to attend the Mandatory Pre-Bid Meetings will disqualify the firm’s bid from consideration for an award. The Authority may excuse a firm’s attendance at the pre-bid conference upon a showing of an extraordinary circumstance that prevented the firm or any of its representatives from attending the conference.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal / Bid Sheet	Bidder's Proposal / Bid Sheet	Yes	No
Bid Deposit / Bid Bond	Bid Deposit / Bid Bond	Yes	No
Non-Collusive Bidder Certification	Non-Collusive Bidder Certification	Yes	No
Exhibit A	Form of Offerer Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	Suffolk County Water Authority Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgement	Yes	No
Exhibit D	Contact Information Document	Yes	No
Exhibit E	Proposer Acknowledgement of RFP Requirements	Yes	No
Compliance Certification	Certificate of Compliance	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above. Attach an electronic bond / photocopy of the check (if applicable). Contractor/Vendor will be required to produce an original check as evidence of Bid Deposit.