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Basic Information

Reference Number

0000395147

Issuing Organization

Suffolk County Water Authority

Owner Organization

SCWA

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

1665

Title

Document Scanning Services

Source ID

PU.AG.USA.2421.C12645651

Details

Location

United States, New York, Suffolk County

Piggyback Contract

DescriptionA - Previous Addendum

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN: The Suffolk County Water Authority (SCWA), a public benefit corporation based in Oakdale, seeks proposals for Document Scanning Services.

Deadline for submission – Your proposal must be submitted, not later than August 29, 2025, 11:00 a.m., EST. Bids will only be accepted electronically; prospective bidders must submit their bids via the following website: www.BidNetDirect.com/new-york.

Request for Proposal (RFP) documents are available for you to download by login in to the following websites www.scwa.com or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.

Disadvantaged Business Enterprises are encouraged to bid.

By Order of the
SUFFOLK COUNTY WATER AUTHORITY
Jeffrey W. Szabo, Chief Executive Officer

RFP No. 1665
August 7, 2025
*Updated 08/20/25

Dates

Publication

08/07/2025 03:44 PM EDT

Bid Intent

Optional

Bid Intent DeadlineA - Previous Addendum

09/02/2025 05:00 PM EDT

Question Acceptance DeadlineA - Previous Addendum

09/02/2025 11:00 AM EDT

Questions are submitted online

Yes

Closing DateA - Previous Addendum

09/05/2025 11:00 AM EDT

Onsite Visit

08/19/2025 10:00 AM EDT

Contact Information

John Deubel

631-292-6032

john.deubel@scwa.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including addenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event TypeA - Previous Addendum

Onsite Visit

AttendanceA - Previous Addendum

Recommended

Event dateA - Previous Addendum

08/19/2025 10:00 AM EDT

LocationA - Previous Addendum

Suffolk County Water Authority Construction Maintenance Building - 4060 Sunrise Highway, Oakdale

Event NoteA - Previous Addendum

There will be an onsite visit at 10:00a.m. August 19, 2025, at the SCWA - Construction Maintenance Building (Drafting Department)
4060 Sunrise Highway, Oakdale, NY 11769. It is strongly recommended that all prospective Bidders attend this meeting.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal	Bidder's Proposal	Yes	No
Exhibit A	Form of Offeror Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	Suffolk County Water Authority Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgment	Yes	No
Exhibit D	Contact information Document	Yes	No
Exhibit E	Contract Prequalification Statement	Yes	No
Exhibit F	Proposer Acknowledgement of RFP Requirements	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above.