Important Note to Vendors:
GENERAL SPECIFICATIONS
The County of Rockland invites QUOTES for the purchase of the used (fully refurbished) IBM RS-6000 Server as specified in accordance with the provisions, specifications, and bidding instructions set forth in this Quote. Quotes will be received by the Purchasing Division, 50 Sanatorium Road, Building A, Second Floor, Pomona, NY 10970, until 5:00 P.M., local time, MAY 7, 2003, at which time they will be opened. Late bids will not be considered.
Any questions in regard to this quote should be directed in writing to Paul J. Brennan, C.P.M., CPPB; Director of Purchasing at the following facsimile number: 845-364-3809.
A printed copy of the bid tabulation will be available upon written request to the Purchasing Division. Telephone requests will not be accepted. Each written request must contain a self-addressed, stamped envelope and must reference the bid title and number.
Vendor shall include a complete breakdown of equipment being quoted at time of response.
ADDITIONAL CONDITIONS OF PURCHASE
FOB POINT Prices quoted shall be FOB, inside deliver to: County of Rockland, Dr. Robert L. Yeager Health Center, 50 Sanatorium Road, Pomona NY 10970.
IBM SERVICEABLE The refurbished equipment being offered, must be able to be added to current county IBM service contracts.
METHOD OF ORDERING Issuance of written purchase order(s) by the Purchasing Division. Contractor shall deliver items and/or services only upon the receipt of a written purchase order issued by the Purchasing Division. All contractor invoices and packing/delivery tickets must include the County of Rockland purchase order number.
METHOD OF PAYMENT Payment to be made from Vendor’s invoice, and a copy of the signed delivery invoices, submitted to cover items received and accepted during the billing period. Invoices must contain the bid number and purchase order number.
METHOD OF INVOICING Invoices must contain the following:
1. County purchase order number and bid number 2. Items listed individually by the written description and part number. 3. Unit price, extended and totaled. 4. Quantity ordered, back ordered, and shipped. 5. Invoice number and date. 6. Requesting department name and “ship-to” address. 7. Payment terms. 8. FOB terms.
SINGLE SOURCE FOR WARRANTY WORK Bidder shall be fully responsible for any and all warranty work, regardless of whether or not manufacturers of the equipment and/or its component parts, provide the actual warranty coverage. Warranty work must be performed by a certified IBM technician.
WARRANTY WORK The Contractor/Bidder must have an IBM Computer trained technician to perform all warranty work and initial installation. The contractor shall be responsible for diagnosing and trouble-shooting problems throughout the warranty period. Referring the County to IBM direct for trouble-shooting IS NOT ACCEPTABLE.
All calls for service must be responded to within (4) hours; repairs must take place within twenty-four (24) hours.
PRICE All items listed must be completely filled in or the bid will be considered unresponsive and rejected
GENERAL REQUIREMENTS To supply high quality, efficiently designed REFURBISHED computer equipment for use by the County of Rockland, Department of General Services, MIS Division. Computer equipment shall be complete and ready for safe and efficient use. If any of the item(s), parts or components thereof, offered vary from the specifications, such variations must be listed in writing and specifications/product literature attached as part of the bid offer.
INSPECTION All merchandise, i.e. computer equipment, shall be inspected before acceptance by an authorized representative of the County for workmanship, acceptance, and proper functioning of components, and conformance to all requirements of this specification.
Should deficiencies be found, it shall be the responsibility of the supplier to make any necessary corrections, and then return to the County for re-inspection and acceptance at no additional expense or obligation to the County of Rockland.
Note: Payments will not be made until all corrections have been made and units have been accepted. CONFIGURATION All equipment must be fully tested prior to delivery.
AWARD Award will be made to the lowest responsible vendor that has met all of the quote specifications.
DELIVERY TIME All deliveries shall be made between the hours of 8:00 a.m. - 12:00 p.m. and 1:00 p.m. - 4:00 p.m., local time Monday through Friday, excluding holidays.
