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RFP-RC-2018-033 - Paper Document Recovery Services

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Basic Information

Reference Number


Issuing Organization

County of Rockland

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number



Paper Document Recovery Services

Source ID




United States, New York, Rockland County

Delivery Point

As specified

Purchase Type

Duration: 5 years

Piggyback Contract




10/11/2018 09:33 AM EDT

Question Acceptance Deadline

10/26/2018 05:00 PM EDT

Questions are submitted online


Closing Date

11/20/2018 03:00 PM EST

Contact Information

Kathy McSharar




The purpose of this RFP is to inform the private sector of a potential business opportunity to establish a contract for Paper Document Recovery Services for documents damaged by water or fire during States of Emergency resulting from floods, hurricanes, etc.  This RFP is for disaster preparedness; there is no current emergency.  Services are to be made available to any County of Rockland agency or Political Subdivision that has need of them.  Document Inventory information is provided for the County of Rockland Archives, which has a large concentration of documents in one location. This information is provided as an example of volume that might be affected by a disaster, but is not intended to set out all holdings of the County of Rockland.
This RFP is designed to provide interested offerors with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal's content or exclude any relevant or essential data.  Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.

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Buyer’s Requirements

General Requirements

- Insurance Required

- FOB Destination

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Please follow the directions as to where/how to upload response into Bonfire (page 12)

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Please note that solicitations issued prior to October 29, 2016 can be found here: http://legacy.empirestatebidsystem.com