SCOPE
The purpose of this Request for Bid (RFB) is to inform the private sector of a potential business opportunity to provide legal process services on a statewide and out of state basis for the County of Rockland. The resulting contract shall be utilized by various agencies within Rockland County. The successful bidder shall possess knowledge of the applicable service of process provisions under New York Law including, but not limited to, the following: Civil Practice Law and Rules; Surrogate’s Court Procedure Act; Family Court Act; Mental Hygiene Law; Social Services Law; Real Property Tax Law; and Real Property Actions and Proceedings Law; Estates, Powers and Trust Law.
Awarded contractor shall have the capacity to personally serve multiple emergency papers in Rockland County and adjacent counties within one (1) calendar day including Saturday, if needed.
Awarded contractor shall have the ability to serve papers in non-adjacent counties in other states with reasonable diligence.
Affidavits of Service shall be provided promptly after service as directed by each authorizing department.
Awarded contractor shall have the ability to verify addresses when necessary, provide Affidavits of Due Diligence when necessary and give testimony at any hearing to determine the propriety of service of process at no additional charge.
Vendor shall have fax and email capabilities. All costs for mailing, faxing, copying, etc. shall not be reimbursed separately. These costs are considered to be included in the delivery fee rates.
The Contractor shall bill each Department and each Division individually for the use of the services.
There shall be only one (1) service of process charge for multiple papers delivered to the same person unless these papers require multiple affidavits, in which case, if filing the affidavits, a charge of one-half (1/2) the rate will be made for the second and each additional affidavit.
For each additional paper served on another party at the same address and at the same time, the service of process charge shall be one-half (1/2) the rate. If serving multiple papers to each person, paragraph 1.8 shall apply.
The County of Rockland typically spends between $25,000.00 and $35,000.00 a year on process service. Service categories and locations vary depending on the need of the using Department.
Service Locations include within Rockland County, outside Rockland County, within NYS and Outside of NYS. The awarded contractor may be required to provide process services nationally and shall maintain nationwide affiliations.
