Summary of Specifications:
1. SCOPE: The scope of this bid is to purchase Two (2) HEWLETT PACKARD Servers as specified. Responding firms shall be Hewlett Packard Authorized Distributor/Resellers and include documentation of such with bid response. Equipment shall be NEW UNUSED AND IN ORIGINAL PACKAGING. 2. STANDARDIZATION The County of Rockland has standardized the purchase of Hewlett Packard products (Resolution 426 of 1997). Responses for any other manufacturer shall not be considered and shall be rejected. 3. FUNDING: Funding for this project is by the Federal Transit Administration (FTA). All FTA terms and conditions identified with an "X" in the attached FTA clauses shall be met. All required certificates shall be included at time of bid submission or bid will be rejected. 4. DISADVANTAGE BUSINESS ENTERPRISE QUALIFICATIONS This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The County’s Department of Public Transportation’s overall goal for DBE participation is 5%. A separate contract goal has not been established for this procurement. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the County deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b). Bidders/offerors are required to document sufficient DBE participation to meet these goals or, alternatively, document adequate good faith efforts to do so, as provided for in 49 CFR 26.53. The successful Bidder/offeror will be required to report its DBE Participation obtained through race-neutral means throughout the period of performance. Website: https://www.dot.ny.gov/main/business-center/civil-rights/general info/dbe-certification A Bidder’s responsiveness to the bid requirements is conditioned on submission of the following concurrent with and accompanying sealed bid: 1. The names and addresses of DBE firms that will participate in this contract; 2. A description of the work each DBE will perform; 3. The dollar amount of the participation of each DBE firm participating; 4. Written documentation of the Bidder/Offeror’s commitment to use a DBE subcontractor whose participation it submits to meet the contract goal; 5. Written confirmation from the DBE that it is participating in the contract as provided in the prime contractor’s commitment; and 6. If the contract goal is not met, evidence of good faith efforts to do so. The County shall make the sole determination as to if good faith efforts have been satisfied. Bidders must present the information required above as a matter of responsiveness (see 49 CFR 26.53(3). The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work from the County. In addition, the contractor may not hold retainage from its subcontractors. The contractor must promptly notify the County, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the County.
