RFP-RC-2013-008 - Digital Copier Cost Per Copy Program

Summary of Specifications:
PLEASE DOWNLOAD A COPY OF THE COMPLETE SPECIFICATIONS. ALSO - PLEASE NOTE THAT THERE IS A PREPROPOSAL MEETING SCHEDULED. SEE SOLICITATION FOR DETAILS. The purpose of this RFP is to inform the private sector of a potential business opportunity to provide Digital Copier Rental Services on a Cost-Per-Copy basis. The objective of this RFP is to establish a Cost-Per-Copy fleet program that maintains a high level of quality and services, has wide acceptance, and low administrative costs; and, delivers “best in class” document printing and reproduction systems. Rockland County intends for this Request for Proposal to result in the selection of one provider of Digital Copier Rental Services on a Cost-Per-Copy basis. All models being offered shall have the same look and feel control panel and be ADA compliant. The County also intends to limit future purchasing of additional printers. The awarded vendor shall be required to review each department’s printing and copier needs and requirements and recommend the appropriate cost effective equipment level with a copier/printer/scanner under the Cost-Per-Copy program. This shall include having to review the volume on their current copier/printer/scanner units and make recommendations and also continue to monitory the units initially placed in the department under this solicitation and upgrade if needed.