Summary of Specifications:
PROPOSED SOLE SOURCE AWARD TO VCS, INC. FOR COUNSELING AND FAMILY SERVICES - $162,515 The County of Rockland is considering the issuance of a Sole Source award to Volunteer Counseling Services of Rockland (VCS, Inc.) for the provision of Counseling and Family Services. This award may be made on a sole source basis in accordance with the Rockland County Procurement Policy. The contract fills a need for accessible and affordable counseling, training, educational and advocacy services to all residents of Rockland County regardless of their ability to pay fees associated with any service. Clients are mainly without insurance or underinsured. Clients range in age from toddlers through 80+ years. The agency must be able to serve clients in all five Rockland County Towns. Program Goals and Services include, but are not limited to: • Student Advocacy • Counseling Services • Parenting Groups • Parenting Apart Classes • Adolescent Support Services • Outreach to Elders services • Caregiver Support Group • Volunteer Counseling Training • Graduate Student Internships • Information, referral and services to relatives and grandparents raising children. The estimated unduplicated number of clients to be served in 2016 is 2400 clients. This notice is issued for informational purposes only and is NOT a request for competitive quotes. Any non-profit agency that believes they are qualified to provide the services detailed above and is ready, willing and able to provide the services; shall respond to this notice no later than 3 PM on March 3, 2016 (14 days after advertisement) of this announcement. The response should provide specific details regarding the agency’s interest in providing such services as well as their prior experience in providing the same or similar services. In addition, the response should detail the agency’s connections to the Rockland County community. Responses to this notice must be sent via facsimile to 845-364-3809 or email to purchasing@co.rockland.ny.us. NO PHONE CALLS WILL BE ACCEPTED. Organizations submitting a proposal must meet the following requirements: • Be a 501 (c)3 • Be governed by a Board of Directors • Be up-to-date with all IRS filings • Be up-to-date with all NYS filings • Have a 2015 budget with Board approval • Be fiscally sound • Have a Non-discrimination Policy • Have a Conflict of Interest Policy • Maintain program records for the purpose of an audit and provide to the County all program-related information including proprietary materials, upon request • Submit quarterly and year end reports, including attendance lists for each group activity, and log sheets for clients served • Be available for on-site visits, announced and unannounced A determination by the County not to compete the proposed contract is solely within the discretion of the County.
