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Basic Information

Reference Number

0000405277

Issuing Organization

County of Dutchess

Owner Organization

DCJTC

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-DCP-43-25

Title

INMATE PHONE AND TABLET SERVICES

Source ID

PU.AG.USA.1030.C9423926

Details

Location

United States, New York, Dutchess County

Purchase Type

Duration: 1 year
Option: 4 additional one year terms

Piggyback Contract

Description

Dutchess County Justice and Transition Center (“County”) has a need for an Inmate Telephone and
Tablet Services provider to provide hosted, IP-based services for inmates. The inmate communication
services platform services must include inmate telephone service, video visitation, tablets, digital mail,
and associated hardware. Any item not specifically mentioned but necessary for the delivery and
operation of the proposed system shall be included in this proposal. These specifications and
requirements should be in sufficient detail to secure proposals on comparable services

Dates

Publication

11/21/2025 02:45 PM EST

Question Acceptance Deadline

12/05/2025 05:00 PM EST

Questions are submitted online

Closing Date

12/19/2025 02:00 PM EST

Contact Information

Jennifer Vigars-North

845-486-3652

jnorth@dutchessny.gov

Renee Osterhoudt

(845) 486-3613

rosterhoudt@dutchessny.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Submission Checklist	PDF (.pdf)	Yes	Yes
Proposer Information / Acknowledgement Form (CS-1)	PDF (.pdf)	Yes	Yes
Non-Collusion Affidavit (CS-2)	PDF (.pdf)	Yes	Yes
Technical Proposal	PDF (.pdf)	Yes	Yes
Technical Specifications Compliance Form	PDF (.pdf) or Excel (.Xls)	Yes	Yes
Cost Proposal	PDF (.pdf)	Yes	Yes
Alternatives / Add-On Services Proposal (Section7)	PDF (.pdf) required if applicable.	No	Yes
Statement of Understanding of Indemn & Insurance	PDF (.pdf)	Yes	Yes
Addenda Acknowledgment Form	PDF (.pdf), if applicable.	No	Yes
No entries

Additional Bidding Instructions

Please see bid documents for additional information.