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Basic Information

Reference Number

0000397680

Issuing Organization

City of Yonkers/Yonkers Public Schools

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-530

Title

SOFTWARE UPDATE & MODERNIZATION FOR THE SENIOR TRANSPORTATION PROGRAM

Source ID

PU.AG.USA.1251.C3885576

Details

Location

United States, New York, Westchester County

Purchase Type

Duration: 5 years

Piggyback Contract

DescriptionA - Latest Addendum

Project Overview

The Yonkers Office for the Aging (“YOFA”) is seeking to modernize the software infrastructure that supports its Senior Transportation Program with a Commercial-off-the-Shelf (“COTS”) software that is configurable to achieve City of Yonkers (“City”) objectives. The goal is to improve scheduling efficiency, data management, user and driver communication, and reporting capabilities, while ensuring accessibility and ease of use for staff and seniors.
YOFA currently has a fleet of 13 vehicles used for the Senior Transportation Program as well as for delivering hot cooked meals to homebound residents. Each vehicle is a twelve-passenger van.

YOFA offers approximately 23,000 rides per year for seniors
YOFA delivers over 80,000 hot meals annually to over 250 residences for homebound clients

Our transportation services are separated into three (3) components:

Supportive Transportation- conducted individually and in groups for food shopping and medical visits. This service also consists of group transportation services to special events.
Nutrition Transportation- pick up and deliver residents to and from the City’s four (4) congregate community centers.
Home Delivered Meals – deliver food to homebound residents throughout the City. 25- 30 meals are carried on each vehicle daily

PROPOSAL EVALUATION CRITERIA

Direct experience providing the services outlined in this RFP; including professional qualifications, years of experience, type of experience, personal background, and resume(s) of the individuals who will provide services pursuant to this RFP. The Consultant should provide evidence of substantial prior experience in providing transportation routing software for agencies in New York State.
Technical Proposal;
Staffing plan and anticipated project schedule;
Total cost of the services; and
A determination that the proposer has submitted a complete and responsive proposal as required by all sections, terms, and conditions of the RFP.
any other factors that the City considers relevant to the evaluation of Proposals

Dates

Publication

09/05/2025 12:11 PM EDT

Question Acceptance Deadline

09/15/2025 12:00 PM EDT

Questions are submitted online

Closing DateA - Latest Addendum

10/14/2025 02:00 PM EDT

Contact Information

Nicole Galdi

914-377-6068

nicole.galdi@yonkersny.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Training Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

The City of Yonkers is requesting proposals to be submitted via electronic delivery method through the Empire State Purchasing Group System – BidNet (http://www.empirestatebidsystem.com/). Refer to solicitation RFP-530.

File capacity may not exceed 500mb. For any issues requiring technical support vendors shall contact BidNet at 1-800-835-4630. The City will not be responsible for submission delays or other unforeseen circumstances related to Proposer’s submitting its proposal electronically.

Proposers shall prepare (4) files for submission: RFP-530

One marked Technical Proposal, one marked Cost Proposal, one marked Schedules, and one marked Vendor Background Questionnaire, all with your legal company name. Return all required Schedules with your submission. Electronic signatures and/or scanned signatures from Proposers’ authorized representatives will be acceptable.

Proposals received after 2:00 PM are late and will not be accepted.
Proposals will not be accepted via email.