The City of Yonkers – Police Department Planning Division seeks a vendor to furnish and deliver server equipment and components, as needed to the Yonkers Police Department based upon the estimated quantities provided in Schedule “B” of the attached bid documents.
* Bid documents are attached to this solicitation. A deadline for questions/RFI has been set for Friday, May 15, 2020 at 2:00 PM EST. Submit all inquiries to Dan Candeias at daniel.candeias@yonkersny.gov.
SEALED COMPETITIVE BID
THIS IS A SEALED COMPETITIVE BID - BIDS ARE DUE BY FRIDAY, MAY 29, 2020 AT 2:00 PM EST.
BIDS MUST BE RECEIVED IN A SEALED ENVELOPE BY 2:00 PM EST ON 5/29/2020 AT: YONKERS PURCHASING DEPARTMENT, 1 LARKIN CENTER, 3RD FLOOR, YONKERS,NY 10701 (LOCATED IN THE YONKERS RIVERFRONT LIBRARY BUILDING ACROSS FROM THE METRO-NORTH TRAIN STATION) **
** Due to the COVID-19 Pandemic and in line with the directives issued by the Mayor of Yonkers regarding public safety, there is limited access to One Larkin Center. The building is open from 8:30 AM to 4:00 PM for receiving packages via courier services and in person. If delivering bids in person, individuals must wear face coverings and see the Public Safety Officer in the library atrium who will clock in the bid and then contact Purchasing to pick up the bid. Sealed Bids will continue to be opened and read at the specified date and time, however, there will not be a public opening of bids. Those interested in listening to the bid opening and the reading of bids can dial Conference Call number 1-701-802-5221 and enter Access Code 1354203 when prompted.
Contract Term: 12-month contract term, with an option to renew for an additional twelve (12) months upon mutual concurrence, per the original contract unit prices, terms and conditions.
Pricing: Bid prices shall include all costs incidental to providing the goods specified, including freight, packaging, materials, labor, fees, overhead, and profit. The City does not pay fuel surcharges.
If bidding items on an equal basis, vendors are to state the MFG, MFG # and description on schedule “B” of the bid documents. Additionally, for each item the vendor bids on an equal basis, a supplementary page must be included which shall include but not be limited to MFG, MFG #, description/specification and bid item #.
Delivery: Vendor shall notify the Police Department at least 48-hours prior to delivery. Delivery shall be made to the Yonkers Police Planning Division – 104 S. Broadway, 2nd Floor - Yonkers, NY 10701. Department contact information: Yonkers Police Planning Division - (914) 377-7217.
Quantities listed shall be +/-50% of estimated quantity over a 12-month term.
The estimated quantity is based on projected usage for a 12-month contract term, with an option to renew for an additional twelve (12) months upon mutual concurrence, per the original contract unit prices, terms and conditions.
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