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Basic Information

Reference Number

0000403952

Issuing Organization

City of Rochester

Owner Organization

City of Rochester

Project Type

ITB - Invitation to Bid (Formal)

Project Number

C07360

Title

Rundel Library Filtration and Intake Air Upgrades

Source ID

PU.MU.USA.287928.C15109251

Details

Location

United States, New York, Monroe County

Job Location

115 South Ave, Rochester, NY 14604

Piggyback Contract

Description

PROJECT ESTIMATE: $1,202,040.00

CONTRACT TYPE: This Project will proceed under (3) LUMP SUM Contract(s) as follows: General Construction, Mechanical Construction, and Electrical Construction.

PROJECT SUMMARY: The scope of the work consists of improving indoor air quality for staff occupied spaces within the Rundel Memorial Library. This will include adding a dedicated outside air (DOAS) unit onto the roof, providing new registers and grilles, heat exchanger and pump work in the penthouse, as well as related supporting electrical and general contract needs to support the mechanical work.

REQUIREMENTS: This Contract Contains an Incentive Program for Employing Qualified City Residents, Apprenticeship Program and waiver requirements; MWBE goals and waiver requirements; and Workforce Goals Requirements.

This contract contains new requirements for NY State Wicks Law.

Bid documents for public works contracts are available on BidNet, and may be downloaded for free from the “Documents” tab in each bid listing.

For Hard Copies Only:
Spec Deposit: $60
Mailing Fee: $10

Hard copies of the bid documents may be viewed or purchased in person from the City of Rochester, Bureau of Purchasing. Or you can send your request for hard copies along with deposit and mailing fee to the address below. If you would like them sent to you by FedEx, please include your FedEx # in your request and the mailing fee will be waived.

City of Rochester, Bureau of Purchasing
City Hall, Room 105-A
30 Church Street
Rochester, NY 14614

Dates

Publication

11/10/2025 10:00 AM EST

Closing DateA - Latest Addendum

12/22/2025 02:00 PM EST

Prebid Conference

11/25/2025 10:00 AM EST

Contact Information

Ishek'a Banks

585-428-7146

isheka.banks@cityofrochester.gov

Kevin Howell

585-428-9796

Kevin.Howell@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Minority Business Participation

- Women-Owned Business Participation

General Requirements

- Bid Deposit Required

- Certified Payroll

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Labor and Materials Bond

100 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

11/25/2025 10:00 AM EST

Location

Kusler-Cox Auditorium (third floor), at Rundel Library 115 South Ave, Rochester, NY 14604.

Event Note

All Bidders are urged to attend so that their bid is not rejected due to lack of adequate documentation. Any statements made at the pre-bid meeting do not constitute changes in the Contract Documents. Amendments to the Contract Documents can only be accomplished by means of addenda issued by the City Engineer.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Bids shall be submitted only on the complete Proposal on the form provided by the City. Bids must be submitted in hard copy on the Proposal. Electronic bid submittals through BidNet will not be accepted.

Sealed Bids are to be submitted in hard copy to the Office of the Purchasing Agent, City Hall, Room 105-A, Rochester, NY 14614 prior to the closing date and time, after which all bids properly received will be opened, read and recorded.

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.