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Basic Information

Reference Number

0000397776

Issuing Organization

City of Rochester

Owner Organization

City of Rochester

Project Type

ITB - Invitation to Bid (Formal)

Project Number

C07280

Title

Port Terminal Building Rooftop Unit Replacements

Source ID

PU.MU.USA.287928.C15109251

Details

Location

United States, New York, Monroe County

Job Location

1000 N. River St., Rochester, NY 14612

Piggyback Contract

Description

PROJECT ESTIMATE: $534,000.00

CONTRACT TYPE: This is a LUMP SUM contract, and includes Bid Alternate 1. This Project will proceed under (1) LUMP SUM Contract as follows: Mechanical Construction

PROJECT SUMMARY: The scope of the work consists, including but not limited to removing 5 RTUs, providing 2 new RTUs
and a new ‘split system’, with their new associated ducts, modifying the roof deck and incidental electric
as specified.

REQUIREMENTS: This Contract Contains an Incentive Program for Employing Qualified City Residents, Apprenticeship Program and waiver requirements; MWBE goals and waiver requirements; and Workforce Goals Requirements.
This contract contains new requirements for NY State Wicks Law.

Bid documents for public works contracts are available on BidNet, and may be downloaded for free from the “Documents” tab in each bid listing.

For Hard Copies Only:
Spec Deposit: $60
Mailing Fee: $10

Hard copies of the bid documents may be still be viewed or purchased in person from the City of Rochester, Bureau of Purchasing. Or you can send your request for hard copies along with deposit and mailing fee to the address below. If you would like them sent to you by FedEx, please include your FedEx # in your request and the mailing fee will be waived.

City of Rochester, Bureau of Purchasing
City Hall, Room 105-A
30 Church Street
Rochester, NY 14614

Dates

Publication

09/08/2025 10:30 AM EDT

Closing Date

10/22/2025 02:00 PM EDT

Prebid Conference

09/15/2025 10:00 AM EDT

Contact Information

Ishek'a Banks

585-428-7041

isheka.banks@cityofrochester.gov

Martin Pettibone

585-428-7352

martin.pettibone@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Minority Business Participation

- Women-Owned Business Participation

General Requirements

- Bid Deposit Required

- Certified Payroll

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Maintenance Bond

100 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

09/15/2025 10:00 AM EDT

Location

The Port Terminal Building - 1000 N. River Street, Second floor conference room, Rochester, NY 14612

Event Note

All bidders are urged to attend so that their bid is not rejected due to lack of adequate documentation. Any statements made at the pre-bid meeting do not constitute changes in the Contract Documents. Amendments to the Contract Documents can only be accomplished by means of addenda issued by the City Engineer.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Bids shall be submitted only on the complete Proposal on the form provided by the City. Bids must be submitted in hard copy on the Proposal. Electronic bid submittals through BidNet will not be accepted.

Sealed Bids are to be submitted in hard copy to the Office of the Purchasing Agent, City Hall, Room 105-A, Rochester, NY 14614 prior to the closing date and time, after which all bids properly received will be opened, read and recorded.

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.