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Basic Information

Reference Number

0000227503

Issuing Organization

City of Rochester

Owner Organization

City of Rochester

Solicitation Type

RFI - Request for Information (Formal)

Solicitation Number

RFI 2-20

Title

ONLINE EMPLOYEE PORTAL: INTRANET SITE DEVELOPMENT, DESIGN, AND SITE MAINTENANCE

Source ID

PU.MU.USA.287928.C5441776

Details

Location

United States, New York, Monroe County

Piggyback Contract

Description

The City of Rochester’s (COR’s) current Employee Portal is an intranet site that is in need of replacement. The existing solution is outdated, difficult to work with, and poorly designed--both in terms of site architecture and aesthetics. Because of this, the site is avoided or ignored by most employees, and typically a bewildering and disappointing experience to those who do try to use it.
We are issuing this RFI to better understand:
1. The range of options available for a replacement intranet site solution
2. Expert advice on what the site could / should be
3. The estimated timeframe for development and implementation of a new site
4. A rough estimate of the costs related to solution development and design, as well as cost estimates related to post-implementation technical support, site maintenance and design support.

This Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A vendor’s response to the RFI --or lack thereof -- will have no impact on the evaluation of responses to any subsequent Request for Proposals (RFP).

Dates

Publication

11/26/2019 04:45 PM EST

Closing Date

01/10/2020 05:00 PM EST

Other

12/05/2019 10:30 AM EST

Other

12/19/2019 03:00 PM EST

Contact Information

Michael Weber

michael.weber@cityofrochester.gov

Pre-Bidding Events

Event Type

Site Viewing Session

Attendance

Recommended

Event date

12/05/2019 10:30 AM EST

Location

Online ZOOM Meeting

Event Note

December 5, 2019 from 10:30 AM – 11:30 AM (online ZOOM Meeting)
o Meeting URL: https://cityofrochester.zoom.us/j/5610999408
o Meeting ID: 561 099 9408
See more
Event Type

Site Viewing Session

Attendance

Recommended

Event date

12/19/2019 03:00 PM EST

Location

Online ZOOM Meeting

Event Note

December 19, 2019 from 3:00 PM – 4:00 PM (online ZOOM Meeting)
o Meeting URL: https://cityofrochester.zoom.us/j/5610999408
o Meeting ID: 561 099 9408
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

This Request for Information (RFI) is for informational purposes only, and no contract will be awarded as a result. A vendor’s response to the RFI --or lack thereof -- will have no impact on the evaluation of responses to any subsequent Request for Proposals (RFP).

Please review the draft Scope of Work presented in Section 2 of this document, and provide your feedback via this Online Response Form: https://app.smartsheet.com/b/form/cf8a65260fe44ac5acdf3ba4e0dd8e69
IMPORTANT:

The Online Response Form must be completed and submitted in one sitting
Please review all questions in Section 4 and have answers and attachments prepared prior to beginning the form
We estimate that, if prepared ahead of time, the online form submission process should take 15 minutes or less
Please note that all responses will be public record, so do not submit any confidential information in your response

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.