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Basic Information

Reference Number

0000407140

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

523990

Title

HVAC-R: FURNISH & INSTALL

Source ID

PU.MU.USA.287928.C16058001

Details

Location

United States, New York, Monroe County

Delivery Point

FOB

Purchase Type

Duration: 1 year

Piggyback Contract

Description

It is the intent of the City of Rochester to establish a contract to perform HVAC-R maintenance and repair services for indoor/outdoor ice rink facilities using low temperature refrigerants (such as R-448A, R-449A, and R-22 substitutes), including various buildings owned, rented, leased or otherwise controlled by the City, or at any other facility as ordered by the City.

PREBID CONFERENCE: Wednesday, December 31, 2025 at 11:00am
Join Zoom Meeting: https://cityofrochester.zoom.us/j/4564119010
Meeting ID: 456 400 9010
Passcode: 4564119010

Dates

Publication

12/15/2025 04:30 PM EST

Closing Date

01/07/2026 11:00 AM EST

Prebid Conference

12/31/2025 11:00 AM EST

Contact Information

Claire LaDelia

5854287042

Claire.LaDelia@cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

1000 $

- Performance Bond

10000 $

- Labor and Materials Bond

10000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

12/31/2025 11:00 AM EST

Location

City Hall, Room 208A, Rochester NY, 14614

Event Note

2.1 A Pre-Bid Meeting is scheduled for Wednesday, December 31, 2025 at 11:00 a.m. via Zoom. All bidders are strongly urged to attend.

2.2 Bidders are expected to fully inform themselves as to the conditions, requirements and specifications before submitting bids. Failure to do so will be at the bidder’s risk and bidder cannot secure relief on the plea of error.

PREBID CONFERENCE: Wednesday, December 31, 2025 at 11:00am
Join Zoom Meeting: https://cityofrochester.zoom.us/j/4564119010
Meeting ID: 456 400 9010
Passcode: 4564119010

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Office of the Director of Purchasing, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

BID CLOSING: Wednesday, January 7, 2026 at 11:00 a.m.
Join Meeting: https://cityofrochester.zoom.us/j/4564119010
Meeting ID: 456 400 9010
Passcode: 4564119010

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.