Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000399693

Issuing Organization

City of Rochester

Owner Organization

CITY OF ROCHESTER

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

523330

Title

GENERATOR LABOR AND MAINTENANCE

Source ID

PU.MU.USA.287928.C14278376

Details

Location

United States, New York, Monroe County

Delivery Point

FOB DESTINATION

Purchase Type

Duration: 1 year
Option: WITH AN OPTION TO EXTEND

Piggyback Contract

Description

The City of Rochester is seeking Generator Service Contract to provide maintenance, emergency service, and repairs to all Generators at City locations specified in this Proposal.

The primary users of this contract will be the Building Services Division and Bureau of Architectural Services; however, other Departments and/or Divisions may utilize the contract.

The contractor shall provide all labor, transportation and equipment and materials only when requested and necessary to perform maintenance, repair and installation work.

The contractor will work under the direction of authorized representation of the ordering agencies.

Generally, work assigned will be for small and large projects calling for one or multiple workers and will include inspection and preventive maintenance. However, other services may also be required.

The Contractor shall prepare an inspection and preventive maintenance procedure and checklist for each type of unit covered in this contract and submit it to the Manager/Director of Municipal Facilities for approval.

A list of items to be examined, adjusted lubricated, replaced, or otherwise serviced in the course of routine inspection and maintenance includes, but not limited:

The scheduled frequency for each item annually
A space in which the service person shall note which items were accomplished
A date on which the inspection and preventive maintenance service was rendered.
A list of items which are not in proper operating condition and planned corrective action.
A space for the Building Supervisor to sign, indicating that the service person has made the service call.

Dates

Publication

09/29/2025 11:00 AM EDT

Closing Date

10/17/2025 11:00 AM EDT

Prebid Conference

10/14/2025 11:00 AM EDT

Contact Information

Jonathan Jean

5854288328

Jonathan.Jean@Cityofrochester.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- FOB Destination

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

1000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

10/14/2025 11:00 AM EDT

Location

Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947 Meeting ID: 3047926947

Event Note

Sealed Bids must be submitted in hard copy to the Bureau of Purchasing, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after  which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

    PRE-BID MEETING: Tuesday, October 14, 2025 at 11:00 A.M.
                                       Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
                                       Meeting ID: 3047926947
Passcode: 3047926947

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed Bids must be submitted in hard copy to the Bureau of Purchasing, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after  which all bids properly received will be opened, read and recorded. Electronic bids submitted through BidNet will not be accepted.

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Terms and Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

    PRE-BID MEETING: Friday, October 17, 2025 at 11:00 A.M.
                                       Join Zoom Meeting https://cityofrochester.zoom.us/j/3047926947
                                       Meeting ID: 3047926947
Passcode: 3047926947

Disclaimer Bidders are urged to download and read the published bid documents, as well as any addenda. If issued, any addendum will be added to a tab titled "Addendum" below. By submitting a bid, bidders understand and accept that the published bid documents, which include the specifications, terms and conditions, and applicable addenda, are the only official documents that govern the solicitation and resulting contract. Other information provided on BidNet is derivative only and may or may not be accurate or complete. Questions about a specific bid may be directed to the buyer listed in the bid documents.