523370 - ELECTRICITY SUPPLY

It is the intent of the City of Rochester to establish a contract with responsive and responsible Energy Services Companies to purchase electricity for City of Rochester municipal facilities and street lights. The City reserves the right to award multiple contracts, if the City deem it is in the City’s best interest.

The City of Rochester is located in the western portion of New York State in Monroe County. The City has 226 billing accounts and uses approximately 60,000,000 kWh of electricity annually, which includes both street lighting and municipal facilities. Bidders understand that the number of billing accounts, municipal facilities and street lights are subject to change based on the City’s best interest and/or ownership.

 Bidders shall have Electronic Data Interchange (EDI) capability for both Rochester Gas and Electric and National Grid Service territories.
Bidders shall be certified by New York State Independent Service Operator (NYSISO) and the New York State Public Service Commission (NYS PSC). Bidders shall submit proof of their certifications from NYSISO and NYS PSC along with their bid.

 Bidders shall provide a Letter of Authorization that authorizes the release of historical usage data to the City of Rochester. Bidders shall submit their LOA along with their bid.

Bidders understand that electric meter reads shall be scheduled upon award of bid.

 Bidders should carefully review the Insurance Requirements and must certify on the Proposal that they have the insurance specified.

MWBE Goals.  This contract incorporates new MWBE and Workforce goal   requirements, as required by Ordinance No. 2018-54.  This contract has a 30% MWBE Goal. This contract has workforce goals of 20% M and 10% W. Details about these goals, and the contract requirements for meeting these goals, are provided herein and in Attachment “A”. MWBE Form P must be included with this Proposal as well as Goal Form P.

Minority and Women Business Enterprise (MWBE) Requirements:

The City has a Minority and Women Business Enterprise (MWBE) policy that ensures participation of Minority and Women-owned businesses on City public works projects, including demolitions. Ordinance No. 2018-54 established a goal that MWBE’s will receive 30% of the aggregate total annual contract awards for City public works contracts over $20,000, with the goals for minority owned businesses (M) being 15% and women owned businesses (W) being 15%. For the purpose of this contract and aggregate goal of 30% using any combination of M and/or W’s is acceptable. The requirements specified herein are established in order to accomplish these goals.
Included within these bid documents are the following sections that identify the policy requirements, participation requirements, utilization requirements and good faith effort requirements. Information about MWBE goals may be obtained on an advisory basis by contacting the City of Rochester MWBE Officer at (585) 428-6390.Once the bid is awarded, MWBE forms A,B and C will be forwarded to the lowest Bidder and will become the final MWBE to be incorporated in the contract documents.