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Basic Information

Reference Number

0000390880

Issuing Organization

City of Newburgh

Owner Organization

City of Newburgh, NY

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

8.25

Title

CARNIVAL RIDES, CONCESSIONS AND AMUSEMENTS 36TH ANNUAL INTERNATIONAL FESTIVAL

Source ID

PU.AG.USA.2192.C13076526

Details

Location

United States, New York, Orange County

Delivery Point

Delano-Hitch Recreation Park on Washington Street in the City of Newburgh

Purchase Type

One Time Only- Delivery Date:AUGUST 30, 2025

Piggyback Contract

Description

The City of Newburgh, New York is seeking proposals from qualified carnival ride, concession, and amusement companies (hereinafter referred to as “Ride Company”) to provide carnival rides, concessions, and amusement services for the 36th Annual International Festival. The 36th Annual International Festival will be held over the Labor Day weekend at the Delano-Hitch Recreation Park on Washington Street in the City of Newburgh. The festival typically draws several thousand people for the event.
The 2025 festival runs for two (2) consecutive days: Saturday, August 30, 2025 through Sunday, August 31, 2025.
Saturday, August 30, 2025 – 4:00 p.m. to 10 p.m.
Sunday, August 31, 2025 – 4:00 p.m. to 10 p.m.

Dates

Publication

06/20/2025 02:11 PM EDT

Question Acceptance Deadline

06/30/2025 04:00 PM EDT

Questions are submitted online

Yes

Closing Date

07/11/2025 11:00 AM EDT

Contact Information

Robert Vanvlack

845-569-7395

rvanvlack@cityofnewburgh-ny.gov

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Bid package must contain all original documents and one digital copy (flash drive)
Submit a sealed proposal mailed or delivered to: Robert Van Vlack, City Purchasing Agent, Office of the Comptroller – 4th Floor, City Hall, 83 Broadway, Newburgh, NY 12550.
All proposals must be clearly marked as “#8.25 –“INTERNATIONAL FESTIVAL CARNIVAL”.
SUBMITTAL FORM A – PROPOSED PERCENTAGE (%) OF DAILY PROCEEDS FORM (SIGNED)
SUBMITTAL FORM B – COMPANY INFORMATION (SIGNED)
SUBMITTAL FORM C - BIDDER ACKNOWLEDGEMENT FORM (SIGNED)
SUBMITTAL FORM D - NON-COLLUSION BIDDING AFFIDAVIT (SIGNED AND NOTARIZED)
SUBMITTAL FORM E - CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT (SIGNED AND NOTARIZED)
Company W-9
Deadline for submission is Friday, July 11, 2025 by 11:00 a.m. Responses missing the deadline will not be considered.
All proposals are to be submitted sealed.