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Basic Information

Reference Number

0000394561

Issuing Organization

City of Newburgh

Owner Organization

City of Newburgh, NY

Solicitation Type

IFB - Invitation for Bid (Formal)

Solicitation Number

4.25

Title

Building Cleaning Services for City Of Newburgh, New York

Source ID

PU.AG.USA.2192.C13076526

Details

Location

United States, New York, Orange County

Purchase Type

Duration: 3 years
Option: 2 one-year extensions

Piggyback Contract

Description

The City of Newburgh, NY seeks qualified vendors to bid on the complete commercial cleaning of three (3) municipal buildings. Cleaning activities will be performed on a daily, weekly, monthly, semi-annually, and annually schedule for each building. Cleaning activities will include the cleaning of offices, furniture, floors, windows, trash removal, dusting, etc.
Buildings: 1. Court House Building, 300 Broadway 2. Old Court House Building, 123 Grand Street 3. Public Safety Building (Police Department), 55 Broadway.
The contract will be awarded for the cleaning of all three (3) buildings. Bids must include pricing for all three (3) buildings. The award will be made to the responsible and responsive bidder with the lowest total bid for all three (3) buildings.
The contract award will be for three (3) years with two (2) one-year extensions, upon mutual consent of the parties. Pricing will remain constant throughout the length of the contract.
The City’s current expectation is for work to start January 1, 2026.

Dates

Publication

08/01/2025 08:42 AM EDT

Question Acceptance Deadline

08/15/2025 04:00 PM EDT

Questions are submitted online

Yes

Closing Date

08/29/2025 11:00 AM EDT

Job-Walk Visit

08/13/2025 09:30 AM EDT

Contact Information

Robert Vanvlack

845-569-7395

rvanvlack@cityofnewburgh-ny.gov

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

08/13/2025 09:30 AM EDT

Location

Beginning at City Hall, 83 Broadway, Newburgh, NY 12550

Event Note

It will be a walkthrough of the three (3) buildings.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Sealed bids (closing) are due by: Friday, August 29, 2025 by 11:00 a.m. Sealed bids must be delivered by hand, mail, or other courier type services on or before the submission deadline. Facsimile or electronic email submittals are not permitted and will be rejected. Sealed bids to: Robert Van Vlack, City Purchasing Agent, Office of the Comptroller – 4 th Floor, City Hall, 83 Broadway, Newburgh, NY 12550.
The requirements listed below must be included in submission package for a bidder to be considered responsive:
Submit a sealed proposal mailed or delivered to: Robert Van Vlack, City Purchasing Agent, Office of the Comptroller – 4 th Floor, City Hall, 83 Broadway, Newburgh, NY 12550. 11 All bids must be clearly marked as “#4.25 –“Building Cleaning Services”.
Submittal Form A – BID FORM (SIGNED)
Submittal Form B – COMPANY INFORMATION (SIGNED)
Submittal Form C – BIDDER ACKNOWLEDGEMENT FORM (Signed)
Submittal Form D - NON-COLLUSION BIDDING AFFIDAVIT (Signed and Notarized)
Submittal Form E - CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT (Signed and Notarized)
Company W-9
Bid package must contain original documents and one digital copy (flash drive) of the documents.
A public bid opening will be held on: Friday, August 29, 2025 at 11:00 a.m. The opening will be held at City Hall, Council Chambers 3rd floor, 83 Broadway, Newburgh, NY