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Basic Information

Reference Number

0000283853

Issuing Organization

Chemung County/City of Elmira

Owner Organization

Chemung County

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

RFB-2406

Title

HRC BUILDING WINDOW REPLACEMENT PROJECT-PHASE II

Source ID

PU.AG.USA.1258.C12795701

Details

Location

United States, New York, Chemung County

Delivery Point

HRC BUILDING 211 LAKE ST. ELMIRA, NY 14901

Purchase Type

Term: 09/01/2022 08:00 AM EDT - 11/30/2022 08:00 AM EST

Piggyback Contract

Description

The Project consists of the replacement of windows and roller shades.
1.4 CONTRACT DESCRIPTION
A. The project will be constructed under a single Prime Contract Agreement.
1. Prime Contracts are separate contracts between the Owner and independent contractors,
representing significant construction activities.The Prime Contract is performedconcurrently, and closely coordinated, with construction activities performed on the
Project.
1.5 OWNER OCCUPANCY
A. Owner intends to continue to occupy adjacent portions of the existing building during the entire
construction period.Contractor is required to remove existing windows and install new windows with the
use of an exterior lift. Contractor will have access to rooms at time of installation but
effort should be made to minimize disruption to rooms.
C. Cooperate with Owner to minimize conflict and tofacilitate Owner's operations.
D. Schedule the Work to accommodate Owner occupancy.
1. Prior to partial Owner occupancy, mechanical andelectrical systems shall be fully
operational. Required inspections and tests shallhave been successfully completed.Upon occupancy, the Owner will operate and maintainmechanical and electrical systemsserving occupied portions of the building.
2. Upon occupancy, the Owner will assume responsibility for maintenance and custodial
service for occupied portions of the building. However, the Owner will not clean upbehind contractors; responsibility for any debris caused by contractor operations remainswith the Prime Contractor.
E. The Owner reserves the right to occupy and to place and install equipment in completed areas
of the building prior to Substantial Completion, provided that such occupancy does notinterfere with completion of the work. Such placing of equipment and partial occupancy shallnot constitute acceptance of the total work. Cooperate fully with the Owner or itsrepresentatives and Architect/Engineer during construction operations to minimize conflicts
and facilitate owner’s usage.

Dates

Publication

03/22/2022 11:12 AM EDT

Question Acceptance Deadline

03/28/2022 09:00 AM EDT

Questions are submitted online

Closing Date

04/07/2022 01:45 PM EDT

Prebid Conference

03/24/2022 09:00 AM EDT

Contact Information

Nina Wells

6077373577 ext. 6077372090

nwells1@chemungcountyny.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Contractors License Required

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

Bonding Requirements

- Bid Bond

5 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

03/24/2022 09:00 AM EDT

Location

HRC BUILDING 211 LAKE ST. ELMIRA NY 14901

Event Note

A pre-bid conference will be held on March 24, 2022, at 9:00 A.M. at the HRC Building located at 211 Lake St, Elmira, NY 14901. Representatives of Owner and Engineer will be present to discuss the project. Bidders are strongly encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.
A pre-bid conference will be held on March 24, 2022, at 9:00 A.M. at the HRC Building located at 211 Lake St, Elmira, NY 14901. Representatives of Owner and Engineer will be present to discuss the project. Bidders are strongly encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

The Purchasing Office is closed between 12:00 Noon to 1:00 P.M. daily.
The Purchasing Office receives one daily US Mail delivery after 2:00 P.M.
Any bid received in the Purchasing Office after 1:45 P.M. on the due date will not be considered.
Bids received via facsimile or electronically will not be considered.
Bid proposals must be submitted in duplicate (one original and one exact copy).
The County of Chemung reserves the right to reject any and all bids submitted and to waive any informality.

Proposals must be made upon and in accordance with bid documents. Plans, Specifications, and Proposal Forms may be viewed and downloaded on or after March 21, 2022, by registering with the Empire State Purchasing Group at www.EmpireStateBidSystem.com. No hard copies of the plans and specifications will be provided. Vendors / contractors can register for a free “search only” service, or for a matching service for a small annual fee. PLEASE NOTE THAT IT IS THE BIDDER’S RESPONSIBILITY TO OBTAIN ALL BID DOCUMENTS (INCLUDING ADDENDA) ON THE EMPIRE STATE PURCHASING GROUP WEBSITE. IF YOU CHOOSE THE FREE SUBSCRIPTION, YOU MUST VISIT THE WEBSITE UP UNTIL THE RESPONSE DEADLINE FOR ANY ADDENDA.