FAC-2025-02 - Pest Control Services - Alfred University

Alfred University is soliciting bids for pest control services for our campus in Alfred, New York. We have two dining facilities that require quarterly treatment. In addition, we require treatments for cluster flies in several locations on campus as well as other on-call as needed elimination of mice/rodents and bugs in academic, administrative, athletic, and residential spaces all over campus. We plan to award a three-year contract with the potential for two one-year extensions to the company that provides the best value proposal. 

The University reserves the right to:

1. Reject any and all proposals received in response to this RFP.
2. Reject any or all portions of any proposal, to negotiate terms and conditions consistent with this RFP and to make an award for any or all remaining portions.
3. Withdraw the RFP at any time, at the University’s sole discretion.
4. Make an award in whole or in part.
5. Disqualify any Bidder whose conduct and/or proposal fails to conform to the requirements of the RFP.
6. Use proposal information obtained through site visits, management interviews and the state’s investigation of a Bidder’s qualifications, experience ability or financial standing, and any material or information submitted by the Bidder in response to the University’s request for clarifying information, in the course of evaluation and/or selection under the RFP.
7. Prior to the bid opening, amend the RFP specifications to correct errors of oversights, or to supply additional information, as it becomes available.
8. Request certified audited financial statements for the past three (3) completed fiscal years and/or other appropriate supplementation including, but not limited to, interim financial statements and credit reports.
9. Request references and contact any or all references.
10. Adjust or correct cost or cost figures with the concurrence of the Bidder if mathematical or typographical errors exist.
11. Advise the Successful Bidder of an objectionable employee(s) and/or subcontractor(s).
12. Waive requirements or amend this RFP upon notification to all Bidders.  Mandatory requirements may be eliminated if unmet by all Bidders.
13. Negotiate with Bidders responding to this RFP within the requirements necessary to serve the best interests of Alfred University.
14. Begin contract negotiations with another Bidder in order to serve the best interests of Alfred University should contract negotiations with the Successful Bidder be unsuccessful within a time frame acceptable to Alfred University.
15. Request clarifications from Bidders for purposes of assuring a full understanding of responsiveness, and permit revisions from all potential awardees prior to award.
16. Award no contract.