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Basic Information

Reference Number

0000400835

Issuing Organization

City of Portales

Owner Organization

City of Portales

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2026-01

Title

AVIATION FUELS SUPPLY, EQUIPMENT AND SERVICES

Source ID

PU.AG.USA.2876679.C20218376

Details

Location

United States, New Mexico, Roosevelt County

Delivery Point

City of Portales, CPO Lisa Gamble, 1028 Community Way, Portales, NM 88130

Purchase Type

Duration: 4 years
Option: Yearly Renewal

Piggyback Contract

Description

Aviation fuels (100LL Avgas and Jet A) for resale and to provide ofther business support services to the City of Portales Municipal Airport

Dates

Publication

10/08/2025 08:00 AM MDT

Bid Intent

Optional

Bid Intent Deadline

10/17/2025 02:00 PM MDT

Question Acceptance Deadline

10/27/2025 02:00 PM MDT

Questions are submitted online

Closing Date

11/06/2025 02:00 PM MST

Contact Information

Lisa Gamble

575-356-6662

cpoportales@portalesnm.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- License Required

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
Statement of Qualifications	Brief summary of experience in the field, short bio on people directly expected to work with the City, previous performance history with government agency and products & services	Yes	No
Safety & Compliance	Ability to comply with all state, federal and local safety rules and regulations	Yes	No
General Qualifications & Knowledge	Education and Certification(s), at least five (5) years experience	Yes	No
Attendance and Availability	Accessibility and demonstrated history of responsiveness to clients	Yes	No
Capability & Agreement to Perform	Offeror certifies they are capable and qualified to provide the services required by this RFP & agrees to perform the Scope of Work as specified in the Contract in Appendix C.	Yes	No
Insurance	Certificate of Liability Insurance	Yes	No
References	Offeror should provide names and current contact information for at least three (3) local public bodies for which your firm has provided similar services, type of services, when services were performe	Yes	No
Letter of Transmittal Form	Located in Appendix D. The form must be completed, signed by the person authorized to oblige the company & returned	Yes	No
Campaign Contribution Form	Offeror must complete an unaltered Campaign Contribution Form (Appendix B), signed and submit with proposal	Yes	No
No entries

Additional Bidding Instructions

All Forms are included in the RFP.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Pricing	100LL Avgas Fuel and Jet A Fuel shall be based on the supplier's rack price. The proposal should demonstrate the rate broken down by component. Include pricing strategy for the duration of contract	Yes	No
No entries

Additional Bidding Instructions

Payment Terms shall be no less than Net 30

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.