1015 - Commission on Aging Generator Project

REQUEST FOR PROPOSALS DUE BY: 4:00pm on August 28, 2025    

The Gratiot County Board of Commissioners (“the County”) invites qualified contractors to submit proposals for Gratiot County Commissioning on Aging Generator Project located at 515 S. Pine River Street., Ithaca, MI 48847.

To be considered for this engagement, your business must meet the qualifications and satisfy the requirements set forth in this Request for Proposals. Proposals must be received at the email address listed below by 4:00PM on August 28, 2025.

Gratiot County
Tony Miller
Building Inspector
214 E. Center St.
Ithaca, MI 48847
Phone: (989) 875-5275
E-mail: procurement@gratiotmi.com

1. INTRODUCTION

1. 1. Bid Submission and Project Representative.

1. 1. Right of Refusal

1. 1. Project Description.

1. INFORMATION AND PROJECT SPECIFICATIONS

1. 1. Scope of Work
      1. Site Assessment: Prior to the submitting of bids, the Contractor shall visit the site of the job and shall familiarize themselves with all conditions affecting the proposed installation and shall make provisions as to the cost thereof. Failure to comply with the intent of this paragraph will in no way relieve the contractor of performing all necessary work described within. Conduct a thorough site assessment of the existing electrical services and site conditions prior to the ordering and installation of the new equipment.
      2. Complete and Submit Professional Engineered Plan Review Drawings: Spicer Group has completed the preliminary investigation and coordination with Gratiot County and provided the scope and data herein. Contact Bo Reinhardt P.E., Spicer Group, at (231) 633-1204 to collaborate and complete design-build plan review drawings required by the State of Michigan. Include all plan review fees and submission to the State of Michigan Bureau of Construction Code (BCC) as required.
      3. Selective Electrical Demolition: Include removal of existing electrical equipment, wiring, and conduit in areas/systems to be remodeled; removal of designated construction; dismantling, cutting and alterations for completion of the Work.
         1. Field identify salvage items in cooperation with Owner. Conduct demolition to minimize interference with adjacent building areas.
         2. Erect, and maintain temporary safeguards, including warning signs and lights, barricades, and similar measures, for protection of the public, Owner, Contractor's employees, and existing improvements to remain.

1. 1. 1. 1. Ring out circuits in existing panels affected by the Work. Where additional circuits are needed, reuse circuits that are available for reuse. Install new breakers as required.
         2. Existing Electrical Services: Maintain existing systems in service until new systems are complete and ready for service.  Disable system only to make switchovers and connections. Obtain permission from the Owner at least 72 hours before partially or completely disabling system. Minimize outage duration.  Make temporary connections to maintain service in areas adjacent to work area.
         3. Include new blank filler plates, as required, on all open circuit breaker spaces that will remain a prepared space at project completion. Tag unused circuit breakers as “Spare C.B.”.
         4. Provide new updated directories where circuits have been modified, added, or confirmed.
         5. Repair adjacent construction and finishes damaged during demolition and extension work to match existing.
         6.  
      2. 4. Purchase and install a new natural gas Optional-Standby Generator Set and Service Entrance (SE) Rated Automatic Transfer Switches (ATS). 
         1. Include all labor, materials, tools, accessories, supporting frames or racks, scaffolding, incidentals, disposal of waste materials, cleaning of the project site.
         2. Provide a manufacturer-sizing report based on the existing maximum demands recorded from the electric utility and the largest five (5) electrical building loads. Include a maximum of 4-steps.
         3. Include NEMA MG-1, weather-protective, Type-2 Sound Attenuated Enclosure. Furnish unit with suitable spring-type vibration isolators and mount on structural steel base.
         4. Include a new concrete pad for the new generator, sized a minimum 12” larger than the generator enclosure and a minimum 6” thick, as required.
         5. Include new natural gas piping connections, modifications, and extensions to supply the required gas pressure and volume to the new proposed generator.
         6. Include new electrical modifications and extensions of the existing electrical system, includes but is not limited to, new conduit, boxes, circuitry (wiring), and overcurrent protection for the installation of the new automatic transfer switch (ATS), the generator, and the generator accessories.
         7. Include grounding and bonding of the generator, the transfer switch(es), and modified electrical system(s) components in accordance with the 2023 National Electric Code (NEC).
         8. Include coordination with the electric utility company (Consumers Energy) and the Owner for all required shutdowns and changeovers of the existing electrical and gas utility services.
         9. i. include maintenance materials, such as filters, tools, etc..
      3. Testing and Commissioning: Include startup, testing, and commissioning procedures to ensure the generator is fully operational and integrated with the existing electrical services.
      4. Operation and Maintenance Data: Submit instructions and service manuals for normal operation, routine maintenance, oil sampling and analysis for engine wear, and emergency maintenance procedures.
      5. Demonstration and Training: Furnish a minimum of 4-hours of instruction for multiple people to be conducted at project site with manufacturer's representative. Simulate power outage by interrupting normal source, and demonstrate system operates to provide optional-standby power. Verify functionality of alarm and shutdown signals by simulating conditions.
      6. Warranty: Furnish five-year manufacturer warranty on the generator and automatic transfer switches.
      7. General Provisions:
         1. Contractor estimate must provide total cost of project. This must include draw amounts, when and how much.
         2. Contractor proposal must provide a detailed description of work to be performed
         3. Contractor proposal must provide a detailed description of material to be used.
         4. Contractor proposal must provide a detailed description of warranty coverage including specific manufacturer and installer.
         5. On-site space requirements must be made known for contractor and equipment parking.
         6. Contractor must work with onsite project coordinator on timelines for project start and end. This includes working with local staff for access inside building when necessary.
         7. Contractor must specify plan for material debris cleanup.
   2. B. Requirements
      1. The successful bidder will be required to agree to the below requirements, as well as prepare and provide the following:
      2. 1. 1. The selected contractor will be required to assume responsibility for all services offered in the proposal whether or not they possess them within their organization. Further, the County will consider the selected business to be the sole point of contact with regard to all contractual matters, including payment of any and all charges resulting from the contract.
            2. The proposal must include a list of similar generator installation projects completed, as well as the name and contact information for that business or individual to use as reference.
            3. The Contractor must be able to meet the requirements specified in Appendix A
   3. C. Fees
      1. The proposal must include a “not to exceed” price to perform the list of requirements itemized. The proposal should also include the total hours estimated to complete the work, as well as the number of hours and hourly rate for partners.
      2.  

1. Selection and awarding of the contract will be based upon evaluation by the County of the criteria listed above. The County reserves the right to conduct oral interviews. The contract will be awarded to the business who, based on evaluation of all responses, applying all criteria, is determined to be the best qualified to perform repairs. This includes timeliness, cost, quality of materials used, and documented experience pertaining to similar generator system projects.