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Basic Information

Reference Number

0000405427

Issuing Organization

City of Romulus

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

ITB 25/26-09

Title

ITB 25/26-09 CDBG Romulus Senior Center Generator Replacement

Source ID

PU.AG.USA.1526.C17544526

Details

Location

United States, Michigan, Wayne County

Piggyback Contract

Description

The City of Romulus, Michigan is seeking bids from qualified companies for the above item/items and/or services.

Qualified individuals and firms wishing to submit a bid must use the forms provided by the City. Bid forms and specifications may be obtained from the MITN system at http://www.mitn.info/. Bids may be rejected unless made on the forms included with the bidding documents. Copies of documents obtained from any other source are not considered official copies.
Clarifications, modifications, or amendments may be made to this solicitation at the discretion of the City. Any and all addenda issued by the City will be posted on the MITN system. All interested parties are instructed to view the MITN website regularly for any issued addenda. It is the responsibility of the bidder to obtain all issued addenda and acknowledge receipt of said addenda by including a printed copy of each addendum as part of the required documents for this solicitation and to list the addendum and sign and date the “Acknowledgment of Receipt Addenda Form: supplied in the bid documents.
Mandatory Site Visit is a requirement of this bid. The site visit will be held at the City of Romulus Senior Center, 36525 Bibbins Rd. Romulus, MI 48174 Thursday, December 4, 2025 at 11:00 A.M.EST. Staff will be available at this meeting to answer questions about this ITB
Questions must be emailed to Purchasing@romulusgov.com and received no later than 12:00 PM Local Time,, December 8, 2025.
A total of three copies (one marked “Original” and two marked “Copy”) of the bid must be submitted in a sealed envelope and returned to the City Clerk's Office no later than 2:00 P.M., Monday, 12/15/2025. Bids should be addressed using the bid package label provided in the ITB documents.
At approximately 3:00 p.m., local time all timely received bids will be publicly opened and read.
The project is a Community Development Block Grant (CDBG) funded project and subject to Prevailing Wage Regulations as dictated by the Davis-Bacon Act and Section 3 requirement. Construction work that is financed with Federal funds must adhere to certain Federal labor standards requirements. The project requires that workers receive no less than the prevailing wages being paid for similar work in the same area. The contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin, in accordance with Executive Order 11246 (Equal Employment Opportunity and Notice of Requirement for Affirmative Action to ensure Equal Employment Opportunity), and that the contractor will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended. Minority, female, and Section 3 contractors are specifically invited to bid on this contract. The city also requests general contractors to use minority, female, and Section 3 residents and subcontractors whenever possible. Contractor must comply with the Davis Bacon Act, July 2, 1964, Title 40§ 276A, the Equal Employment Opportunity Act, September 28, 1965, No 11246, all United States Department of Labor Regulations and Standards, Title 29, 1, 3, and 5, and Title 18 U.S.C., Section 874, known as the “Anti-Kickback Act”, and the Federal Occupational Safety and Health Act of 1970.
Federal regulations, both CDBG and non-CDBG, make it very clear that sub recipients should make every effort to use local business firms and contract with small, minority-owned and/or women-owned businesses in the procurement process.
Federal regulations for CDBG funded projects require that the awarded contractor and any subrecipients/sub-contractors performing work under the project are encouraged to use of local businesses; small, minority, and/or women-owned businesses.
Federal regulations, both CDBG and non-CDBG, make it very clear that subrecipients should make every effort to use local business firms and contract with small, minority-owned and/or women-owned businesses in the procurement process.
Contractors must include a completed and notarized copy of their “Certification Regarding Debarment and Suspension for Wayne County Community Development Block Grant Program along with their bid. The City cannot award the contract to any company suspended or debarred or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, Debarment & Suspension.”
The successful Bidder will be required to furnish satisfactory Bid Bond, Performance Bond, Labor and Materials, and Maintenance Bonds each in the full amount of the Contract.
The successful Bidder will be required to submit proof of all insurance required by the ITB documents and all required endorsements.
The City reserves the right to postpone the opening without notification and also reserves the right to reject all bids and to waive any minor informality or irregularity in bids received and to award the contract in whole or in part.
For additional information contact Christina Parker, City of Romulus, Purchasing Director, by calling (734) 955-4568 or by emailing purchasing@romulusgov.com .

Dates

Publication

11/24/2025 01:35 PM EST

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Addendum

12/11/2025 12:00 PM EST

Questions are submitted online

Closing Date

12/15/2025 02:00 PM EST

Onsite Visit

12/04/2025 11:00 AM EST

Onsite Visit

12/09/2025 11:00 AM EST

Contact Information

Christina M Parker

7349554568

purchasing@romulusgov.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Contractors License Required

- Federally Funded

- Installation Required

- Insurance Required

- License Required

- Prevailing Wage Required

- Warranty Information Required

Award Requirements

- All or None Award

Bonding Requirements

- Bid BondA - Latest Addendum

5 %

- Performance Bond

100 %

- Maintenance Bond

100 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

12/04/2025 11:00 AM EST

Location

Romulus Senior Center 36525 Bibbins Rd Romulus, MI 48174

Event Note

Mandatory Site Visit is a requirement of this bid. The site visit will be held at the City of Romulus Senior Center, 36525 Bibbins Rd. Romulus, MI 48174 Thursday, December 4, 2025 at 11:00 A.M.EST. Staff will be available at this meeting to answer questions about this ITB
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Event TypeA - Previous Addendum

Onsite Visit

AttendanceA - Previous Addendum

Mandatory

Event dateA - Previous Addendum

12/09/2025 11:00 AM EST

LocationA - Previous Addendum

Romulus Senior Center 36525 Bibbins Rd Romulus, MI 48174

Event NoteA - Previous Addendum

Due to a miscommunication, an additional date has been added for the Mandatory Site Visit. If you attended the mandatory site visit on 12/4/25 at 11:00 A.M., your attendance at the newly added date is optional.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

A total of three copies (one marked “Original” and two marked “Copy”) of the bid must be submitted in a sealed envelope and returned to the City Clerk's Office no later than 2:00 P.M., Monday, 12/15/2025. Bids should be addressed using the bid package label provided in the ITB documents.