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Please note that solicitations issued prior to June 10, 2017 can be found here: http://legacy.mitn.info

Basic Information

Reference Number


Issuing Organization

City of Romulus

Owner Organization

City of Romulus Community Developement Block Grant Department

Solicitation Type

ITB - Invitation to Bid

Solicitation Number




Source ID




United States, Michigan, Wayne County

Delivery Point

City of Romulus City Hall, 11111 Wayne Road, Romulus, MI 48174

Piggyback Contract




06/08/2018 04:20 PM EDT

Question Acceptance Deadline

06/20/2018 12:00 PM EDT

Questions are submitted online


Closing Date

07/11/2018 02:30 PM EDT

Prebid Conference

06/18/2018 12:00 AM EDT

Contact Information

Lynn A Conway




Public Opening: Wednesday, 07/11/2018
The City of Romulus, Michigan is seeking bids from qualified licensed contractors, registered with the City of Romulus Building Department, for the licensed removal and proper disposal of all identified hazardous materials (hazardous materials and asbestos reports included) and for all of the requested exterior improvements at 35255 Goddard Road, Romulus, Michigan 48174.  The project is CDBG funded ((CDBG Contract 17-24-14E). If sufficient funding is not available the City is not obligated to award a contract from this solicitation.

  1. Qualified individuals and firms wishing to submit a bid must use the forms provided by the City.  Bid forms, plans and specifications must be obtained through The MITN Purchasing Group Page of Bid Net Direct at www.mitn.info/.
  2. Bid documents may be examined at the office of Community Development, City Hall, 11111 Wayne Road, Romulus, MI  48174, on or after 1:00 p.m. on 6/07/2018.  Office hours are Monday through Friday, 8:00 am to 4:00 pm excluding holidays.
  3. A mandatory Pre-Bid Conference will be conducted at 10:00 a.m., local time, on 6/18/2018 in the City of Romulus Council Chambers located on the main floor of the Romulus City Hall, 11111 Wayne Road, Romulus, MI 48174. Following a brief introduction and opportunity for questions, the meeting will continue with a viewing of the facility.
  4. A total of three copies (one marked “Original” and two marked “Copy”) of the bid must be submitted together in one sealed package/envelope and returned to the City Clerk's Office no later than 2:30 P.M, Wednesday, 07/11/2018.  At approximately 2:45 p.m., local time all timely received bids are to be publicly opened and read.
  5. All copies of the bids should be submitted in a single sealed envelope and addressed using the bid label provided in the ITB documents.
  6. The City reserves the right to postpone the opening without notification and also reserves the right to reject all bids and proposals and to waive irregularities.
  7. The project is a Community Development Block Grant (CDBG) funded project and subject to Prevailing Wage Regulations as dictated by the Davis-Bacon Act and Section 3 requirement. Construction work that is financed with Federal funds must adhere to certain Federal labor standards requirements.    The project requires that workers receive no less than the prevailing wages being paid for similar work in the same area.  The contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin, in accordance with Executive Order 11246 (Equal Employment Opportunity and Notice of Requirement for Affirmative Action to ensure Equal Employment Opportunity), and that the contractor will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended.  Minority, female, and Section 3 contractors are specifically invited to bid on this contract.  The city also request general contractors to use minority, female, and Section 3 residents and subcontractors whenever possible.  Contractor must comply with the Davis Bacon Act, July 2, 1964, Title 40§ 276A, the Equal Employment Opportunity Act, September 28, 1965, No 11246, all United States Department of Labor Regulations and Standards, Title 29, 1, 3, and 5, and Title 18 U.S.C., Section 874, known as the “Anti-Kickback Act”, and the Federal Occupational Safety and Health Act of 1970.
  8. Federal regulations, both CDBG and non-CDBG, make it very clear that sub recipients should make every effort to use local business firms and contract with small, minority-owned and/or women-owned businesses in the procurement process.
  9. Contractors must include a completed and notarized copy of their “Certification Regarding Debarment and Suspension for Wayne County Community Development Block Grant Program along with their bid.  The City cannot award the contract to any company suspended or debarred or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, Debarment & Suspension.”
  10. Each Bid shall be accompanied by a bid guaranty in the form of a certified check, bid bond or cashier’s check payable to the City of Romulus in an amount at least equal to five percent (5%) of the amount of the Bid. Checks shall be made payable to the City of Romulus. The guarantee of the successful Bidder shall be forfeited for failure to execute a contract and bonds within ten (10) days after award.
  11. Bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the date for submitting bids.
  12. The successful Bidder will be required to submit proof of all insurance required by the ITB documents and all required endorsements.
  13. The successful Bidder will be required to furnish satisfactory Performance Bond, Payment Bond and Maintenance Bonds each in the full amount of the Contract.
  14. The right is reserved by the City of Romulus to accept any bid, to reject any or all bids or to waive irregularities in any bid in the best interest of the City.
  15. For additional information contact Lynn A, Conway City of Romulus, Purchasing Director or Gary Harris, Buyer by calling (734) 955-4568 or by emailing Purchasing@romulusgov.com.

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Buyer’s Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Contractors License Required

- Warranty Information Required

- Installation Required

- Prevailing Wage Required

- Federally Funded

- Certified Payroll

- Safety Standards Plan

- FOB Destination

Award Requirements

- Reserve Rights to Award by Line Item

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Maintenance Bond

25 %

- Labor and Materials Bond

100 %

Pre-Bidding Events

  • Event Type

    Prebid Conference



    Event date

    06/18/2018 12:00 AM EDT


    City Hall Council Chambers, 11111 Wayne Road, Romulus, MI 48174

    Event Note

    A mandatory pre-bid conference will be held Monday, June 18, 2018.  Each company intending to submit a bid must attend the pre-bid conference and personally inspect the site of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done and to make an informed bid that shall include inclusive and accurate pricing.  The meeting will begin at 10:00am, in the City Hall Council Chambers located at 11111 Wayne Road, Romulus, IM  48174. Following a brief time for the Contractors present to ask questions regarding the bid documents and their submissions, the meeting will be moved to the Firehouse (35255 Goddard – directly adjacent to City Hall.  Contractor’s will be allowed as much time as needed to examine the conditions and to take all appropriate measurements for the submission of informed pricing with their bid. 


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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

A total of three copies (one marked “Original” and two marked “Copy”) of the bid must be submitted together in one sealed package/envelope and returned to the City Clerk's Office no later than 2:30 P.M, Wednesday, 07/11/2018.  At approximately 2:45 p.m., local time all timely received bids are to be publicly opened and read.

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