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SFQ-RH-18-063 - One (1) Utility Vehicle

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Please note that solicitations issued prior to June 10, 2017 can be found here: http://legacy.mitn.info

Basic Information

Reference Number


Issuing Organization

City of Rochester Hills

Solicitation Type

SFQ - Solicitation for Quote

Solicitation Number



One (1) Utility Vehicle

Source ID




United States, Michigan, Oakland County

Delivery Point

Rochester Hills

Piggyback Contract




05/17/2018 10:27 AM EDT

Question Acceptance Deadline

05/23/2018 12:00 PM EDT

Questions are submitted online


Closing Date

05/30/2018 03:00 PM EDT

Contact Information

Deborah Scully, CPPB




The City of Rochester Hills is seeking written quotations for a one-time purchase of One (1) Club Car Carryall 300 or City approved equal for use by the City’s Department of Parks and Natural Resources.
Unit prices are requested, FOB Destination, City of Rochester Hills, Borden Park, Parks Maintenance Building, 1300 East Hamlin Road, Rochester Hills, MI 48307.  
If you are interested in providing a quotation, please fill in the following information and fax or mail back by: 3:00 PM EST, Wednesday, May 30, 2018. All questions and/or quotations should be directed to the attention of Debbie Scully, CPPB, Senior Procurement Analyst, City of Rochester Hills, 1000 Rochester Hills Drive, Rochester Hills, MI 48309, Phone: (248) 841-2539, Fax: (248) 608-8178, Email: scullyd@rochesterhills.org.
The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of quote documents obtained from any other source are not considered official copies. Only those vendors who obtain quote documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued.  The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select City Government, Departments, Purchasing and Vendor Registration to link to the MITN website.  Final results will be posted on the MITN website after award.
Questions are to be directed to Debbie Scully, CPPB, Senior Procurement Analyst, fax: 248-608-8178; email: scullyd@rochesterhills.org. All questions must be in writing and made prior to 12:00 p.m., Wednesday, May 23, 2018, at which time a response will be prepared and posted on the MITN website as an amendment, or an addendum to the quote, if such information would be of significance to uninformed vendors.  Questions received after the date and time above will not be considered.  Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in reject of quote submittal.
Please note if you are submitting proposal through the MITN website, the City of Rochester Hills is capable of accepting documents in .docx, .pdf, .jpg, .tif or rtf formats.  Due to security risks associated with some file formats, the following file types are not able to be opened by the City: DOC, DOCM, DOT, XLS, XLSM, XLSB, XLT, PPT, PPTM, RTF. All of these formats can contain malicious code. The City is also not able to open ZIP files at this time. Alternatively, you could convert these files to PDF.
As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents.  In the event of conflict between a version of the quotation submitted by vendor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.

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Buyer’s Requirements

General Requirements

- Warranty Information Required

- FOB Destination

Bid Submission Process

Bid Submission Type

Electronic and Physical Bid Submission


In attached document


In attached document

Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes