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RFP-RH-18-016 - Museum Catering Services


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Please note that solicitations issued prior to June 10, 2017 can be found here: http://legacy.mitn.info

Basic Information

Reference Number

0000186435

Issuing Organization

City of Rochester Hills

Owner Organization

Parks

Solicitation Type

RFP - Request for Proposal

Solicitation Number

RFP-RH-18-016

Title

Museum Catering Services

Source ID

PU.AG.USA.1080.C6051701

Details

Region

United States, Michigan, Oakland County

Purchase Type

Duration: 1 year
Option: with four (4) one (1) year options to renew

Piggyback Contract

No

Dates

Publication

03/13/2018 11:37 AM EDT

Question Acceptance Deadline

03/29/2018 12:00 PM EDT

Questions are submitted online

No

Closing Date

04/12/2018 03:00 PM EDT

Onsite Visit

03/27/2018 10:00 AM EDT

Contact Information

Lisa Cummins

248-841-2537

cumminsl@rochesterhills.org

Description

The City of Rochester Hills is accepting proposals from qualified and experienced firms to provide catering and rental services at the Rochester Hills Museum at Van Hoosen Farm. Proposals will be received by the City of Rochester Hills, at the Purchasing Division/Fiscal Team, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 until 3:00 p.m. local time, THURSDAY, APRIL 12, 2018 at which time and place the names of proposers will be publicly read aloud.  The City of Rochester Hills may choose an exclusive vendor for these services or multiple vendors based on what is in the best interest of the City of Rochester Hills.  A pre-submittal meeting for the purpose of reviewing the RFP, answering questions regarding the project, and viewing the site will be held on Tuesday, March 27, 2018 at 10:00 a.m. at the City of Rochester Hills Van Hoosen Museum, 1005 Van Hoosen Road, Rochester Hills, Michigan 48307. The pre-submittal meeting will begin at the Dairy Barn Conference Room. The pre-submittal meeting is not mandatory but encouraged as it is the only time prior to submittal that the facility will be able to be viewed.  The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of bid documents obtained from any other source are not considered official copies. Only those vendors who obtain bid documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Government, Departments, Purchasing, Bid Opportunities and link to MITN website. Final proposal results will be posted on the MITN website after award.  THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.  Any deviation from the specifications must be noted on the proposal.  Please submit proposal on or before the date and time given above to:
Lisa Cummins, CPPB
Procurement Manager
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills, Michigan 48309
All proposals (4 copies) must be submitted in a Sealed Envelope marked “RFP – CATERING AND RENTAL SERVICES” or submitted through the MITN website.
Please log into MITN for full document.

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Buyer’s Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

  • Event Type

    Onsite Visit

    Attendance

    Recommended

    Event date

    03/27/2018 10:00 AM EDT

    Location

    City of Rochester Hills Van Hoosen Museum

    Event Note

    A pre-submittal meeting for the purpose of reviewing the RFP, answering questions regarding the project, and viewing the site will be held on Tuesday, March 27, 2018 at 10:00 a.m. at the City of Rochester Hills Van Hoosen Museum, 1005 Van Hoosen Road, Rochester Hills, Michigan 48307. The pre-submittal meeting will begin at the Dairy Barn Conference Room. The pre-submittal meeting is not mandatory but encouraged as it is the only time prior to submittal that the facility will be able to be viewed.

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Bid Submission Process

Bid Submission Type

Electronic and Physical Bid Submission

Pricing

In attached document

Pricing

In attached document

Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes