Dated: Wednesday, February 10, 2021. Sealed bids for the FIRE STATION #1 CONCRETE
REPLACEMENT PROJECT will be received at the City of Rochester Hills’ Purchasing Division
located at 1000 Rochester Hills Drive (Lower Level), Rochester Hills, Michigan 48309 via electronic bid
submission ONLY until EXACTLY 3:00 P.M., Michigan Time, on TUESDAY, MARCH 2, 2021 at
which time the bids will be publicly opened and read aloud via Zoom Teleconference. Please note, there may be delays during the opening due to downloading of the bids submitted, printing them, and then reading them in real time as the opening is occurring. In order to assist in the process, Bidders should upload one complete bid document to the MITN system to assist in streamlining the opening process. It is requested, due to City Hall closures, that vendors wishing to view the opening do so via the Zoom meeting information provided. If vendors arrive at City Hall, access to the building is not assured due to MDHHS notices and directives. Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit
your bid response to the City in the correct manner. Please ensure all documents are signed. If you are
interested in providing a bid, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through
the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any
other source are not considered official copies. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on Departments, Fiscal,
Accounting, & Purchasing, Procurement Division, then Vendor Registration. Final bid results will be
posted on the MITN website after award. The Contract and Specifications documents for this project are available on the MITN system. A complete paper copy of the Contract and Specification documents can be obtain from the City of Rochester Hills Purchasing Division at 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309 and will require a non-refundable fee of $50.00, if pick-up at the city or $75.00, if mailed. Checks/money orders must be in the possession of the City before documents/drawings will be mailed. Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of Michigan and in a form acceptable to the City of Rochester Hills. All bids shall be opened publicly via Zoom Teleconference at the date and time specified. Each bid shall be recorded together with the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”
The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and
Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of Michigan and acceptable to the City. CITY OF ROCHESTER HILLS INVITATION TO BID FIRE STATION #1 CONCRETE REPLACEMENT PROJECT ITB-RH-21-015.
All bids must be submitted electronically via the MITN website, including the bid bonds. Hardcopy,
Emailed, Faxed and late bids will not be accepted. The City of Rochester Hills is capable of accepting
documents in docx, xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that of several individual sheets. Please name your files accordingly if more than one file is uploaded to the site.
