Important Note to Vendors:
The City of Rochester Hills is accepting quotations for the purchase of one (1) Elmo P30S document camera for use by the Fire Department.
Unit prices are requested FOB City of Rochester Hills, 1111 Horizon Court, Rochester Hills, MI 48309.
The bidder represents that all equipment offered under this specification shall be new. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.
General Requirements Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Prices quoted shall not include Federal or State taxes. The City will furnish the successful bidder with tax exemption certificates upon request.
The City of Rochester Hills reserves the right to reject any and all quotes and to waive any defect or irregularity in quotes. The City reserves the right to accept any separate item in the quote; and to accept the quote that in the opinion of the City is to the best advantage and interest of the City based on price, availability and service.
The City may modify the QUOTE prior to the deadline for submission of proposals by issuance of an addendum to all parties who have been furnished the Bid for proposal purposes. The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of bid documents obtained from any other source are not considered official copies. Only those vendors who obtain bid documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Services, Purchasing, Bid Opportunities and link to MITN website. Final bid results will be posted on the MITN website after award.
The City of Rochester Hills reserves the right to split or abstract any or all quotes and award multiple contracts from the same bid when in its judgment it best serves the City of Rochester Hills.
Any deviations from the specifications must be noted in the quote.
The City reserves the right to waive any informalities or immaterial omissions or defects not involving price, time or changes in the work. In the case of error in the extension of prices or other arithmetic error in the quote, the unit price shall govern.
All bid prices shall remain in effect for at least one hundred and twenty (120) days from the date of the bid opening or the award, whichever comes first, except for the successful proposer whose prices are to remain firm through product installation and acceptance by the city.
No Quote will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills. Changes and Addenda Each change or addendum issued in relation to this quote will be on file in the Purchasing Division and posted on the MITN system.
It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all bidders shall be bound by such changes or addenda. Addendums will be posted on the MITN system.
Award The quote will be awarded to the responsible, responsive bidder whose bid conforming to this solicitation will be most advantageous to the City, price and other factors considered. The City reserves the right to evaluate compliance with the specifications.
When viewing this notice online, click on the link to the specification documents to see all attachments for this RFQ.
