Summary of Specifications:
The City is seeking a qualified firm to provide the design, printing and distribution of the City’s water and sewer bills. The selected vendor shall be responsible for maintaining the supply inventory for the estimated 150,000 bills that the City generates a year, including but not limited to: · Bills/Paper Stock (24 lb inkjet white paper) · #9 Envelopes – Return Envelope · #10 Envelopes – Window Mailing Envelope w/ window justified left Samples are attached as Appendix B. A breakdown of the cost of supplies shall be included with vendor’s proposal. The City will not provide the bill layout, but will provide a data file with the following information: · Service address · Service period · Type of reading (estimate/actual/manual) · Days billed · Meter readings · Current usage · Account number · Mailing address · Detailed charges: previous amounts billed, payment, penalty, beginning balance, current charges, total current charges, amount due, due date, and amount due after due date. The City will send the data file via File Transfer Protocol (FTP) to the selected vendor. The selected vendor will be responsible for maintaining an FTP server. The selected vendor will design the bill lay out, which will be approved by the City, prior to its implementation. The bill lay out shall incorporate the specifications for the lock box (attached as Appendix A). The bill design shall be completed by the selected vendor and approved by the City by January 31, 2008, for a “go-live” for the first printing and distribution cycle on April 1, 2008. A copy of a current bill is attached as Appendix B.
